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Utilization of Sourcewell Contract With Samsara, Inc., for Fleet Management Technologies With Related Software Solutions for Fleet Department (Amount: $805,062.24)
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BRIEF OVERVIEW
On September 22, 2025, Hernando County Fleet Department submitted a request to the Procurement Department to piggyback Sourcewell Contract No. 102924-SAM; Hernando County File No. 25-P0191Q, with Samsara Inc., for Fleet Management Technologies with Related Software Solutions, with a contract expiration date of April 23, 2029.
The Contract provides for three (3) additional one-year extension periods.
Hernando County Fleet Department is currently utilizing Contract No. 23-P00012K with Samsara Inc., for licensing to track vehicles/equipment on GPS and to view camera footage in County vehicles which expires March 26, 2026. This will replace Contract No. 23-P00012K with Samsara Inc. The annual estimate does not include new vehicles added per year which would increase the annual amount.
The Chief Procurement Officer has reviewed this requirement for conformance to Procurement Ordinance and Purchasing Policies and Procedures.
FINANCIAL IMPACT
Funding will be from budgeted funds in the estimated amount of $268,354.08 per Fiscal Year in the following:
Expenses:
Fund: 5081 - Fleet Replacement Program, Department: 08031 - Fleet Replacement Program, Account: 5304953 - Fees/Costs-FLT GPS Trckng
LEGAL NOTE
In accordance with Part II, Chapter 2, Article V of the Hernando County Code of Ordinances.
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RECOMMENDATION
It is recommended the Board approve the utilization of Sourcewell Contract No. 102924-SAM; Hernando County File No. 25-P0191Q, with Samsara Inc., for Fleet Management Technologies with Related Software Solutions; in the estimated amount of $805,062.24 with an estimated annual spend of $268,354.08.
It is further recommended the Board authorize the Chief Procurement Officer to renew the contract with the same terms and conditions and approve change orders as they become necessary and required up to annual budgeted amounts.