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Award of Term Contract to Mid Florida Diesel, Inc., for Generator Maintenance and Emergency Repair (Contract No. 23-TFG037/JG; Amount: $189,642.00)
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BRIEF OVERVIEW
The Procurement Department issued Invitation to Bid (ITB) No. 23-TFG037/JG on February 8, 2023, at the request of the Hernando County Facilities Management, Utilities Department, Hernando County Fire Rescue, and Brooksville-Tampa Regional Airport, to obtain bids for generator maintenance, repair and installation as needed throughout the year.
Procurement Department staff placed the legal advertisement in the Hernando Sun, Tampa Bay Times and on the OpenGov website on February 8, 2023. The bid was sent to two thousand two hundred and eighty-four (2,284) matching vendor/contractors from the website. The bid document was downloaded by seventeen (17) vendor/contractors and four (4) bid submissions were received. The Base Bid is the total price for the estimated amounts of generator maintenance and repairs by the Facilities Management, Utilities Department, Fire Rescue and Brooksville-Tampa Regional Airport over the next three (3) years.
BIDDER BASE BID
Mid Florida Diesel, Inc. $189,642.00
Accurate Power and Technology, Inc. $265,437.72
Tampa Armature Works, Inc. $267,345.00
Ring Power Corp - WCC $408,790.98
Bids were reviewed and evaluated by the Procurement Department to determine if they were responsive. Bids were then reviewed and evaluated by the Hernando County Facilities Management, Utilities Department, Hernando County Fire Rescue and Brooksville-Tampa Regional Airport staff for award recommendation based on price, conformance with specifications and the Bidder’s ability to perform the contract in accordance with the terms, conditions and specifications required.
A Notice of Intent to award the contract to Mid Florida Diesel, Inc., dated April 4, 2023, was posted to the OpenGov website and posted to the Hernando County Administration electronic public bulletin board.
The Chief Procurement Officer has reviewed this requirement for conformance to Procurement Ordinance and Purchasing Policies and Procedures.
FINANCIAL IMPACT
Funds are available in the following accounts: Facilities Maintenance 01701 5303401 - Contracted Services, 01701 5303496 - Contr Srv-Jail, Chinsegut Hill Facilities 01703 5303401 - Contracted Services; Public Works 1015-03221-5304601; HCUD 4121 07201 5304616 - Repair/Maint-Water Plant and 4121 07201 5304617 - Repair/Maint-Sewer Plant; HC Fire Rescue 1661 02261 5304601 - Repair/Maint-Bldg & Grd and 1691 02491 5304601 - Repair/Maint-Bldg & Grd; and Airport Operations 4311 07411 5304610 - Repair/Maint-Maint Cntrc.
LEGAL NOTE
The Board has the authority to take the recommended action on this item pursuant to Chapter 125, Florida Statutes.
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RECOMMENDATION
It is recommended the Board approve the award of Contract No. 23-TFG037/JG for Generator Maintenance and Emergency Repair to Mid Florida Diesel, Inc. for an initial three (3) year term in the estimated base bid amount of $189,642.00 (estimated annual amount of $63,214.00) and approved use as future budgets allow. It is further recommended the Board approve the Chief Procurement Officer (CPO) to renew the contract with the same pricing terms and authorize the CPO to approve change orders up to the department’s budgeted amounts as they become necessary and required up to departments budgeted amounts.
There are two (2) one (1) year unilateral renewal option available in accordance with Contract condition/provision on Paragraph 8.1 of the contract.