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Award of Term Contracts to Electrical & Mechanical Maintenance, Inc., and Electro-Mechanic Industries, LLC, d/b/a Vermana for Vertical and Horizontal Submersible Pump Repair, Rewind and Machine Work for Utilities Department (Amount: $750,000)
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BRIEF OVERVIEW
The Procurement Department issued Invitation to Bid (ITB) No. 26-T01268 on March 18, 2026, at the request of the Hernando County Public Utilities Department, to obtain bids for the purchase of Repair, Rewind, and Machine Work for Vertical and Horizontal Submersible Pumps.
The Procurement Department placed the legal advertisement in the Hernando Sun and Tampa Bay Times on March 16, 2026, and the OpenGov website on March 18, 2026. The bid was sent to three hundred fifty-six (356) matching vendor/contractors from the website. The bid document was downloaded by twenty-four (24) vendor/contractors and three (3) submissions were received.
BIDs RECEIVED:
Electrical Mechanical Maintenance, Inc. $145,108.00*
Electro-Mechanic Industries, LLC dba Vermana $190,949.25*
Florida Armature Works, Inc. $209,601.00
Bids were reviewed and evaluated by the Procurement Department to determine if bids were responsive and responsible. The bids were then reviewed and evaluated by the Hernando County Utilities Department for award recommendation based on price, conformance with specifications and the Bidder’s ability to perform the contract in accordance with the terms, conditions and specifications required.
A Notice of Intent to Award the contract to Electrical and Mechanical Maintenance, Inc. and Electro-Mechanic Industries, LLC dba Vermana dated May 4, 2026, was posted to the OpenGov website. The award is for an initial three (3) year term contract with two (2), one (1) year unilateral renewals. No challenges to the Notice of Intent to Award were received.
The Chief Procurement Officer has reviewed this requirement for conformance to Procurement Ordinance and Purchasing Policies and Procedures.
STRATEGIC PLAN INITIATIVES
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FINANCIAL IMPACT
Funding in the amount of $250,000.00 is available in the following:
Expense:
Fund: HCUD-Water and Sewer Fund - B411, Department: HCUD-Administration - 200, Account: Operating-Repair& Maintenance Services - 534600
LEGAL NOTE
In accordance with Chapter 2, Article V of the Hernando County Code of Ordinances.
recommendation
RECOMMENDATION
It is recommended the Board approve and authorize the Chairperson’s signature on the attached agreements for award of 26-T01268A to Electrical Mechanical Maintenance, Inc. and 26-T01268B to Electro-Mechanic Industries, LLC dba Vermana in the estimated three-year contract amount of $750,000 with an estimated annual spend of $250,000.00 for the two contracts combined.
It is further recommended the Board authorize the Chief Procurement Officer to approve change orders, as necessary and required up to the allowable budgeted amounts, and to renew the contract with the same terms and conditions.