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Award of Contract to American Standard Landscaping, LLC, for Mowing Services for South Brooksville (Contract No. 24-T00865/JC; Amount: $74,172.00)
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BRIEF OVERVIEW
The Procurement Department issued Invitation to Bid (ITB) No. 24-T00865/JC on October 16, 2024, at the request of the Hernando County Department of Public Works to obtain bids for Mowing Services - South Brooksville.
The Procurement Department placed the legal advertisement in the Hernando Sun on October 18, 2024, and the OpenGov website on October 16, 2024. The bid was sent to three thousand one hundred and fourteen (3,114) matching vendors/contractors from the website. The bid document was downloaded by thirty-four (34) vendor/contractors and six (6) bid submissions were received.
Bids received are for one (1) mowing cycle at a total of four (4) mowing locations with an estimation of eight (8) mowing cycles per calendar year, and two (2) locations with an estimation of fourteen (14) mowing cycles per calendar year:
BIDs RECEIVED:
American Standard Landscaping, LLC $ 2,324.00
The SOS Team, LLC $ 2,415.00
Amazing National Service Group, LLC $ 5,450.00
JDMF, LLC $ 8,070.00
CORE Property Services $15,655.00 (rejected)
Aurillious & Stansfield, LLC $26,050.00 (rejected)
The bids received from CORE Property Services and Aurillious & Stansfield, LLC were found to be non-responsive, and Letters of Proposal Rejection were sent on November 26, 2024. No challenges to the Letters of Proposal Rejection were received.
Bids were reviewed and evaluated by the Procurement Department to determine if they were responsive and responsible. The bids were then reviewed and evaluated by the Hernando County Department of Public Works for award recommendation based on price, conformance with specifications and the Bidder's ability to perform the contract in accordance with the terms, conditions and specifications required.
A Notice of Intent to Award the contract to American Standard Landscaping, LLC dated December 10, 2024, was posted to the OpenGov website as well as posted to the Hernando County Administration electronic public bulletin board. No challenges to the Notice of Intent to Award were received.
The Department projects an estimated annual expenditure in the amount of $24,724.00.
The Chief Procurement Officer has reviewed this requirement for conformance to procurement Ordinance and Purchasing Policies and Procedures.
FINANCIAL IMPACT
Funding of $24,724.00 is available in the following account:
Fund: 1017 - LOGT 1-6 Fuel-Genl Transp, Department: 03232 - Road Maintenance-LOGT 1-6, Account: 5303413 - Contract Services-Mowing.
LEGAL NOTE
In accordance with Part II, Chapter 2, Article V of the Hernando County Code of Ordinances.
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RECOMMENDATION
It is recommended that the Board approve and authorize the Chairman’s signature on the attached for Contract No. 24-T00865/JC for Mowing Services for South Brooksville to American Standard Landscaping, LLC for a three (3) year term in the amount of $74,172.00 (annual amount of $27,724.00).
There are two (2) additional one (1) year unilateral renewal options available in accordance with Contract condition/provision on Paragraph 5.1, of the contract.