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Work Authorization Agreement With S. Culp Enterprises d/b/a Property Services GC for County Administration Office Renovation Project, Phase 1, for Facilities Maintenance Department (Contract No. 23-T00040/AP Q22; Amount: $78,529.00)
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BRIEF OVERVIEW
On September 26, 2023, the Board approved Contract No. 23-T00040/AP Pre-qualification for Construction Services under $500,000 (Agenda Item No. 12623), pre-qualifying firms under three categories, A-Public Works, C-Utilities, and D-Facilities, to provide quotes for County projects as needed.
On November 14, 2024, the Facilities Department issued a Request for Quote (Contract No. 23-T00040/AP Quote #22) for the County Administration Office Renovation (Phase 1) to all contractor’s pre-qualified for Category D - Facilities:
• Archis, Inc., d/b/a Archis Technologies
• Cross Environmental Services, Inc.
• Deeb Construction & Development Co.
• MVH Construction, LLC
• Nicholas & Associates
• S. Culp Enterprises, Inc., d/b/a Property Services GC
• Seggie Custom Builders, LLC
• Waller Construction, Inc.
One contractor responded to the Request for Quote:
• S. Culp Enterprises, Inc., d/b/a Property Services GC, in the amount of $78,529.00
Bids were reviewed and evaluated by the Facilities Department for price, conformance to specifications and the Bidder’s ability to perform the contract in accordance with the terms, conditions and specifications required and recommended selecting S. Culp Enterprises, Inc., d/b/a Property Services GC.
The Procurement Department reviewed and found the quote to be responsive and responsible.
The Chief Procurement Officer has reviewed this requirement for conformance to Procurement Ordinance and Purchasing Policies and Procedures.
FINANCIAL IMPACT
Funding in the amount of $78,529.00 is available in Fund: 0011 - General fund, Department: 01051 - BOCC, Account: 5606301 - Improv (Grtr than 10k).
LEGAL NOTE
In accordance with Part II, Chapter 2, Article V of the Hernando County Code of Ordinances.
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RECOMMENDATION
It is recommended that the Board approve and authorize the Chairman’s signature on the attached Work Authorization Agreement to S. Culp Enterprises, Inc., d/b/a Property Services GC, in the amount of $78,529.00 for the County Administration Office Renovation (Phase 1) project.
It is further recommended that the Board authorize the Chief Procurement Officer to approve change orders up to allowable budget amount as they become necessary and required.