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Award of Contract to Lawn Spa, LLC, for Mowing and Landscaping Services for Hernando County Fire and Emergency Services (Contract No. 24-T00821/JC; Amount: $88,200.00)
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BRIEF OVERVIEW
The Procurement Department issued Invitation to Bid (ITB) No. 24-T00821/JC on August 14, 2024, at the request of the Hernando County Fire Rescue Department to obtain bids for the Mowing/Landscaping Services for Hernando County Fire and Emergency Services.
The Procurement Department placed the legal advertisement in the Hernando Sun on August 16, 2024, the Tampa Bay Times on August 18, 2024, and the OpenGov website on August 14 ,2024. The bid was sent to three thousand three hundred and twenty-one (3,321) matching vendors/contractors from the website. The bid document was downloaded by forty-four (44) vendor/contractors and five (5) bid submissions were received.
Bids received are for one (1) mowing cycle for eleven (11) fire stations, with an estimation of twenty-four (24) mowing cycles per calendar year:
BIDs RECEIVED:
Lawn Spa, LLC $1,225.00
The SOS Team, LLC $1,290.00
Amazing National Services Group, LLC $1,450.00
JDMF, LLC $1,600.00
DCR Kutz, LLC $1,980.00
Bids were reviewed and evaluated by the Procurement Department to determine if they were responsive and responsible. The bids were then reviewed and evaluated by the Hernando County Fire and Emergency Services Department for award recommendation based on price, conformance with specifications and the Bidder's ability to perform the contract in accordance with the terms, conditions and specifications required.
The estimated annual expenditure is based on twenty-four (24) mowing cycles per year: $1,225.00 x 24 = $29,400 annual
The resulting contract is for a three (3) year term with two (2) additional one (1) year unilateral renewal options in the amount of $88,200.00.
A Notice of Intent to Award the contract to Lawn Spa, LLC dated October 30, 2024, was posted to the OpenGov website as well as posted to the Hernando County Administration electronic public bulletin board. No challenges to the Notice of Intent to Award were received.
The Chief Procurement Officer has reviewed this requirement for conformance to procurement Ordinance and Purchasing Policies and Procedures.
FINANCIAL IMPACT
FY 2025 funding for annual mowing contract of $29,400 is available in the following accounts:
$14,700.00 will be available from Fund: 1661 - HC Fire Rescue-Fire, Department: 02261 - HC Fire Rescue-Fire, Account: 5303413 - Contract Srv-Mowing
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$14,700.00, will be available from Fund: 1691 - HC Fire Rescue, Department: 02491 - EMS, Account: 5303413 - Contract Srv-Mowing
For information purposes, the attached budget amendment (BA) shows that the budget will cover the contract amount upon processing.
LEGAL NOTE
In accordance with Part 11, Chapter 2, Article V of the Hernando County Code of Ordinances.
recommendation
RECOMMENDATION
It is recommended that the Board approve and authorize the Chairman’s signature on the attached Contract No. 24-T00821/JC for mowing/landscaping services for Hernando County Fire and Emergency Services to Lawn Spa, LLC for a three (3) year term in the amount of $88,200.00 (annual amount of $29,400.00).
It is further recommended the Board authorize the Chief Procurement Officer to approve change orders as they become necessary and required up to the allowable budget amount.