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Change Order No. 5 and Ratification of Emergency Purchase Order With CTC Disaster Response, Inc., for Emergency Debris Removal Services Due to Hurricane Helene for Department of Public Works (Amount: $399,212.58)
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BRIEF OVERVIEW
On July 30, 2024, the BOCC approved award of Contract No. 24-TF00708/AP to CTC Disaster Response, Inc., for an estimated amount of $7,200,000 for three (3) years and estimated annual amount of $2,400,000.00.
The Procurement Department issued Emergency Purchase Order No. 24001023 in the amount of $100,000.00 on September 23,2024, to CTC Disaster Response, Inc., due to Hurricane Helene and the need for Debris Removal. The Procurement Department is bringing the purchase order to the Board for ratification.
Purchase Order No. 24001023 was originally issued for $100,000.00.
Change Order No.1 in the amount of $50,000.00 was approved by the Board on December 17, 2024, to allow for continued Debris Removal due to Hurricane Helene. The purchase order increased from $100,000.00 to $150,000.00.
Change Order No. 2 was a no-cost administrative change to correct verbiage on the purchase order approved by Chief Procurement Officer. The purchase order remained at $150,000.00.
Change Order No. 3 in the amount of $750,000.00 was approved by the Board on April 8, 2025, to cover additional invoices that came in for Debris Removal due to Hurricane Helene. The purchase order increased from $150,000.00 to $900,000.00.
Change Order No. 4 in the amount of $50,000.00 was approved by the Board on May 27, 2025, to cover any additional invoices. The purchase order increased from $900,000.00 to $950,000.00.
Change Order No. 5 in the amount of $399,212.58 is requested by Hernando County Department of Public Works to cover outstanding final invoices for Debris Removal due to Hurricane Helene and close out the purchase order. Change order No. 5, in the amount of $399,212.58, would increase the purchase order to $1,349,212.58.
FINANCIAL IMPACT
Funding in the amount of $399,212.58 is available in FY 25
Fund: 0011 - General Fund, Department: 40011 - General Fund Disaster, Account: 5303401 - Contracted Services
Project: PTC924.
Federal Emergency Management Agency (FEMA) reimbursement is anticipated; however, the amount and time frame of reimbursement is unknown currently.
LEGAL NOTE
The Board has the authority to act on this item pursuant to Part II, Chapter 2, Article V of the Hernando County Code of Ordinances.
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RECOMMENDATION
It is recommended the Board approve Change Order No. 5 in the amount of $399,212.58 and ratify Emergency Purchase Order No. 24001023 in the total amount of $1,349,212.58.