TITLE
title
Award of Construction Contract to Summit Fire & Security, LLC, for Fire Pump Replacement Project at Chinsegut Hill Retreat and Conference Center (Contract No. 25-C01139/JG Amount: $268,660.00)
body
BRIEF OVERVIEW
The Procurement Department issued Invitation to Bid No. 25-C01139/JG on August 6, 2025, at the request of the Hernando County Facilities Maintenance Department, to obtain bids for removal and replacement of the existing fire pump.
The Procurement Department placed the legal advertisement in the Hernando Sun on August 8, 2025, and on the OpenGov website August 6 ,2025. The bid was sent to three thousand seven hundred eighteen (3718) matching vendor/contractors from the eProcurement portal. The bid document was downloaded by thirty-three (33) vendor/contractors and five (5) submissions were received.
BIDS RECEIVED:
Summit Fire & Security, LLC $268,660.00
RJH Technical Service, Inc. $284,200.00
KAT Construction & Materials, Inc. $445,000.00
Razorback, LLC $559,000.00
Ranger Fire, Inc. $594,815.00
Bids were reviewed and evaluated by the Procurement Department to determine if bids were responsive and responsible. The bids were then reviewed and evaluated by the Hernando County Facilities Maintenance Department staff for award recommendation based on price, conformance with specifications and the Bidder’s ability to perform the contract in accordance with the terms, conditions and specifications required.
A Notice of Intent to Award the contract to Summit Fire & Security dated October 27, 2025, was posted to the OpenGov website. No challenges to the Notice of Intent to Award were received.
The Chief Procurement Officer has reviewed this requirement for conformance to Procurement Ordinance and Purchasing Policies and Procedures.
FINANCIAL IMPACT
Funding in the amount of $268,660.00 will be available after approval of the attached budget amendment in:
Expense:
Fund: 0011 - GENERAL FUND, Department: 01703 - CHINSEGUT HILL FACILITIES, Account: 5606401 - EQUIPMENT $5,000 OR MORE
The County did receive reimbursement totaling $124,014 from the insurance company for the replacement of the pump.
LEGAL NOTE
In accordance with Part II, Chapter 2, Article V of the Hernando County Code of Ordinances.
recommendation
RECOMMENDATION
It is recommended that the Board approve and authorize the Chairman’s signature on the attached construction contract to Summit Fire & Security, LLC for a fire pump replacement at Chinsegut Hill Re-Bid for Contract No. 25-C01139/JG in the bid amount of $268,660.00, as well as the attached associated budget amendment.
It is further recommended the Board authorize the Chief Procurement Office to approve change orders as necessary and required up to budgeted amounts.