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Award of Construction Agreement to DB Civil Construction, LLC, for Eastside Elementary Raley Road Local Agency Program Project From US98/SR50/Cortez Boulevard to Roper Road (Contract No. 24-CG00786/JG; Amount: $549,690.00)
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BRIEF OVERVIEW
The Procurement Department issued Invitation to Bid (ITB) No. 24-CG00786/JG on October 16, 2024, at the request of the Hernando County Department of Public Works to obtain bids for construction services for the Eastside Elementary Raley Road from US98/SR50/Cortez Boulevard to Roper Road Sidewalk Local Agency Program (LAP) Project.
The Procurement Department placed the legal advertisement in the Tampa Bay Times on October 20, 2024, and the OpenGov website on October 16, 2024. The bid was sent to three thousand, one hundred sixty-four (3,164) matching vendors/contractors from the website. The bid document was downloaded by forty-two (42) vendor/contractors and five (5) bid submissions were received.
BIDs RECEIVED:
DB Civil Construction, LLC $549,690.00*
C.W. Roberts Contracting, Inc. $569,142.03
American Construction Services, Inc., of Tampa $766,808.37
Florida Asphalt Contractors $1,222,488.65
Ajax Paving Industries of Florida, LLC $1,346,412.00
Bids were reviewed and evaluated by the Procurement Department to determine if they were responsive and responsible. The bids were then reviewed and evaluated by the Hernando County Department of Public Works and Florida Department of Transportation (FDOT) for award recommendation based on price, conformance with specifications and the Bidder's ability to perform the contract in accordance with the terms, conditions and specifications required.
A Notice of Intent to Award the contract to DB Civil Construction, LLC dated January 10, 2025, 2024, was posted to the OpenGov website and posted to the Hernando County Administration electronic public bulletin board. No challenges to the Notice of Intent to Award were received.
The Chief Procurement Officer has reviewed this requirement for conformance to Procurement Ordinance and Purchasing Policies and Procedures.
FINANCIAL IMPACT
Funds in the amount of $549,690.00 are available from Hernando County Department of Public Works:
Fund: 1013 - Constitutional Gas Tax, Department: 34609 - DPW-Eastside Elem Raley SW, Account: 5616371 - Improv-Sidewalks in the amount of $302,458.00 (the amount of the Florida Department of Transportation Local Agency Program Grant award) and,
Fund: 1013 - Constitutional Gas Tax Department: 03211 - Debt Srv/Reserv-Const GT, Account: 5616371 - Improv-Sidewalks in the amount of $247,232.00, with approval of the attached budget amendment.
LEGAL NOTE
In accordance with Part II, Chapter 2, Article V of the Hernando County Code of Ordinances.
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RECOMMENDATION
It is recommended that the Board approve and authorize the Chairman’s signature on the attached construction agreement for Contract No. 24-CG00786/JG for the Eastside Elementary Raley Road from US98/SR50/Cortez Boulevard to Roper Road Sidewalk LAP Project to DB Civil Construction, LLC in the amount of $549,690.00.
It is further recommended the Board approve the attached associated budget amendment and authorize the Chief Procurement Officer to approve change orders as they become necessary and required up to the allowable budget amounts.