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Approval of Change Order No. 3 to Purchase Order With American Infrastructure Development, Inc., for Construction Administration Services for Runway 9-27 Rehabilitation Project Located at Brooksville-Tampa Bay Regional Airport and Associated Budget Resolution (Amount: $53,806.00)
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BRIEF OVERVIEW
On May 26, 2020, Document ID No. 16967, the Board approved award of Contract No. 20-RG0039/PH to American Infrastructure Development (AID) for two (2) design projects: Runway 9-27 Rehabilitation and Runway 9-27 Extension and authorized the Chief Procurement Officer (CPO) to approve change orders up to the department’s budget.
On October 12, 2021, Document ID No. 18636 the Board approved Amendment No. 3 for construction administration services of Runway 9-27 Rehabilitation.
Purchase Order 22000273 was created for the construction administration services in the amount of $244,884.00. Change Order No. 1 in the amount of $51,281.00 was approved by the CPO on November 7, 2022, for additional design work. Change Order No. 2 in the amount of ($51,281.00) was approved on February 6, 2023, as Change Order No. 1 was issued against this purchase order in error. Change Order No. 3 in the amount of $53,806.00 will increase the purchase order to $298,690.00.
Board approval is requested by Brooksville-Tampa Bay Regional Airport for Change Order No. 3 to enable AID to coordinate the Federal Aviation Administration (FAA) required AGIS (Airport Geographical Information Systems) survey and obstruction analysis for Purchase Order 22000273. The FAA did not require the survey at the time the original purchase order was issued. The Airport also requests approval of the attached budget resolution as this project had been expected to have been completed in FY2023 and was not budgeted for in FY2024.
There are multiple construction projects that, as a whole, have changed the geometry of the airfield layout which must be recorded for the FAA. The cost of the entire survey has been split based on project objectives over three (3) different purchase orders.
FINANCIAL IMPACT
Funds are available in Account No. 4311-34289- 5626555 CIP-AP Infrastructure for the additional $53,806.00 change order request.
LEGAL NOTE
The Board has the authority to act on this item pursuant to Part II, Chapter 2, Article V of the Hernando County Code of Ordinance.
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RECOMMENDATION
It is recommended the Board approve Change Order No. 3 in the amount of $53,806.00 to Purchase Order No. 22000273 bringing the total purchase order amount to $298,690.00. It is further recommended that the Board approve the attached associated budget resolution.