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Utilization of Coretrust Cooperative Contract With Pavement Management Group, LLC, for Automated Pavement, Sidewalk and Asset Condition Assessment Services for Department of Public Works (Amount: $415,000.00)
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BRIEF OVERVIEW
On August 25, 2025, Hernando County Department of Public Works submitted a request to the Procurement Department to piggyback Pavement Management Software and Services with Coretrust Cooperative (Contract No. 24COR-010; Hernando County File No. 25-P0262) with Pavement Management Group, LLC (PMG) for automated pavement, sidewalk and asset Condition assessment services, and with a contract expiration date of March 30, 2030.
The Contract provides for four (4) additional one (1) year renewal periods.
Year One: $132,500.00
Year Two: $137,500.00
Year Three: $145,000.00
Total: $415,000.00
The Chief Procurement Officer has reviewed this requirement for conformance to Procurement Ordinance and Purchasing Policies and Procedures.
FINANCIAL IMPACT
Fiscal Year 2026 funding in the amount of $132,500.00 is available in the following:
Fund: 1022 - ADDL LOGT 1-5 GAS-RES RDS, Department: 03241 - ADDL LOGT 1-5 GAS-RES RDS, Account: 5303103 - PROF SRV-ENGINEERING.
Future Fiscal Year funding will be from budgeted amounts.
LEGAL NOTE
In accordance with Part II, Chapter 2, Article V of the Hernando County Code of Ordinances.
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RECOMMENDATION
It is recommended the Board approve the utilization of pavement management software and services through Coretrust Cooperative Contract No. 24-COR-010 (Hernando County File No. 25-P0262) with Pavement Management Group, LLC for automated pavement, sidewalk and asset condition assessment services; in the amount of $415,000.00 for a term of three (3) years with an estimated annual spend year one - $132,500.00, year two - $137,500.00, and year three - $145,000.00.
It is further recommended the Board authorize the Chief Procurement Officer to renew the contract with the same terms and conditions and approve change orders as they become necessary and required up to annual budgeted amounts.