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Increased Annual Expenditure for Utilization of Polk County Contract With Asphalt Paving Systems, Inc., for Pavement Preservation and Recycling Treatments for Department of Public Works (Amount: $1,500,000)
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BRIEF OVERVIEW
On January 10, 2023, the Board approved the piggyback utilization of the Polk County Contract with Asphalt Paving Systems, Inc., in the amount of $2,000,000.00 for Pavement Preservation and Recycling Treatments for the Department of Public Works.
The piggyback contract was awarded by Polk County with the term contract dates of June 13, 2022, through April 30, 2025.
For tracking purposes, Hernando County Procurement assigned Contract No. 23-P0008/DK.
The initial estimated projects and costs for this approved contract were:
• Croom Road $ 448,872.80
• Endsley Road $ 513,549.85
• Fort Dade Avenue $1,153,971.40
$2,116,394.05
The Department is requesting to increase the estimated annual spend amount by $1,500,000 from the previously approved $2,000,000 to a total of $3,500,000 for the following projects and roads:
• Croom Road $ 448,872.80
• Endsley Road $ 513,549.85
• Fort Dade Ave $1,153,971.40
• Garden Grove $ 954,765.90
• Azora $ 24,059.20
• Gulfview $ 17,462.00
• Tierra Drive $ 24,804.00
$3,137,485.15
The Chief Procurement Officer has reviewed this requirement for conformance to
Procurement Ordinance and Purchasing Policies and Procedures.
FINANCIAL IMPACT
Funds are available in the following accounts:
• $130,460.70 in 1011-03051-5303401 Transportation Trust Fund, Road Maint, Contract Services
• $1,602,884.20 in 1022-03241-5616305 Addl Logt 1-5 Gas Tax, Improv-Pvmt Mgmt (Collector)
• $1,468,315.75 in 1022-03241-5616367 Addl Logt 1-5 Gas Tax, Improv-Pvmt Mgmt (Residential)
LEGAL NOTE
In accordance with Part II, Chapter 2, Article V of the Hernando County Code of Ordinances.
recommendation
RECOMMENDATION
It is recommended that the Board approve the annual increase of $1,500,000 and authorize up to $3,500,000 in annual spend for Contract No. 23-P0008/DK with Asphalt Paving Systems, Inc., for pavement preservation and recycling treatments of Hernando County roads.
It is further recommended that the Board authorize the Chief Procurement Officer to approve change orders as they become necessary and required and up to allowable budget amounts.