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Award of Term Contract to Florida Armature Works, Inc., and John Mader Enterprises, Inc., d/b/a Mader Electric Motors, Inc., for Motor and Pump Repair, Rewind and Machining Work as Needed for Utilities Department (Contract No. 22-T00078/JG; Amounts: $132,418.00 and $79,700.00)
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BRIEF OVERVIEW
The Procurement Department issued Invitation to Bid (ITB) No. 22-T00078/JG on December 7, 2022, at the request of the Hernando County Utilities Department, to obtain bids for motor and pump repair, rewind and machine work as needed throughout the year.
The Procurement Department staff placed the legal advertisement in the Tampa Bay Times and on the OpenGov website on November 9, 2022. The bid was sent to two thousand and ninety-one (2,091) matching vendor/contractors from the website. The bid document was downloaded by sixteen (16) vendor/contractors and four (4) bid submissions were received. The Base Bid is the price for each item covered by repair, rewind and machine work that will be required by the Utilities Department over the next three (3) years.
The bid quantities are a representation of the items and services used by the department for this Contract and are used for solicitation evaluation results only.
BIDDER BASE BID
Mader Electrical Motors, Inc. $79,700.00
Florida Armature Works, Inc. $132,418.00
CEC Motor & Utility Services $181,100.00
TAW Orlando Service Center, Inc. $288,900.00
Bids were reviewed and evaluated by the Procurement Department to determine if they were responsive. Bids were then reviewed and evaluated by the Hernando County Utilities Department staff for award recommendation based on price, conformance with specifications and the Bidder’s ability to perform the contract in accordance with the terms, conditions and specifications required.
A Notice of Intent to Award the contract to Florida Armature Works, Inc., and John Mader Enterprises, Inc., d/b/a Mader Electric Motors, Inc., dated January 17, 2023, was posted to the OpenGov website and posted to the Hernando County Administration electronic public bulletin board.
The Chief Procurement Officer has reviewed this requirement for conformance to Procurement Ordinance and Purchasing Policies and Procedures.
FINANCIAL IMPACT
Funds are available in the following Hernando County Utilities Department Accounts: 4121-07201-5304616 - Repair & Maintenance Water Plants in the amount of $10,000.00 and 4121-07201-5304617 - Repair & Maintenance Sewer Plants in the amount of $20,000.00.
LEGAL NOTE
The Board has the authority to take the recommended action on this item pursuant to Chapter 125, Florida Statutes.
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RECOMMENDATION
It is recommended the Board approve the award of Contract No. 22-T00078/JG for Motor and Pump Repair, Rewind and Machine Work as needed to Florida Armature Works, Inc., and John Mader Enterprises, Inc., d/b/a Mader Electric Motors, Inc., for an initial three (3) year term and approved use as future budgets allow. The estimated 2023 amount is $30,000.00. It is further recommended the Board approve the Chief Procurement Officer (CPO) to renew the contract with the same pricing terms and authorize the CPO to approve change orders as they become necessary and required.
There are two (2) one (1) year unilateral renewal option available in accordance with Contract condition/provision on Paragraph 8.1 of the contract.