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Construction Agreement With DB Civil Construction, LLC, for Force Main and Water Main Project Located on U.S. Highway 41 From Ayers Road to Runway Drive and Associated Budget Resolution (Contract No. 24-CG00784/JG; Amount: $1,459,950.00)
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BRIEF OVERVIEW
The Procurement Department issued Invitation to Bid (ITB) No. 24-CG00784/JG on July 3, 2024, at the request of the Hernando County Utilities Department, to obtain bids for Installation of Force Main and Water Main Crossing on US41 from Ayers Road to Runway Drive
The Procurement Department staff placed the legal advertisement in the Tampa Bay Times on June 12, 2024, and the OpenGov website on July 3, 2024. The bid was sent to three thousand three hundred five (3305) matching vendor/contractors from the website. The bid document was downloaded by sixty-two (62) vendor/contractors and seven (7) bid submissions were received.
BIDs RECEIVED:
Peak Power Services, Inc. $1,179,484.05
DB Civil Construction, LLC $1,459,950.00
Midsouth, Inc. $1,664,920.00
B.R.W. Contracting, Inc. $1,781,709.50
Art Walker Construction, Inc. $1,971,831.84
Insituform Technologies, LLC $2,031,430.00
Cathcart Construction Company-Florida, LLC $2,034,100.00
Bids were reviewed and evaluated by the Procurement Department to determine if they were responsive and responsible. The bids were then reviewed and evaluated by the Hernando County Utilities Department staff for award recommendation based on price, conformance with specifications and the Bidder’s ability to perform the contract in accordance with the terms, conditions and specifications required. During this process it was determined that the bid from Peak Power Services, Inc., was non-responsible. A Letter of Rejection was sent to Peak Power Services, Inc., dated October 22, 2024, and this was not challenged by the company.
A Notice of Intent to Award the contract to DB Civil Construction, LLC dated October 22, 2024, was posted to the OpenGov website and posted to the Hernando County Administration electronic public bulletin board. No challenges to the Notice of Intent to Award were received.
The Chief Procurement Officer has reviewed this requirement for conformance to Procurement Ordinance and Purchasing Policies and Procedures.
FINANCIAL IMPACT
Funds of $1,459,950.00 are available from:
Fund: 4133 - HCUD Connection Fee-Sewer, Department: 33594 - SLFRF-US 41 Force Main, Account: 5626322 - Improv-Sewer Line Upgrade.
LEGAL NOTE
In accordance with Part II, Chapter 2, Article V of the Hernando County Code of Ordinances.
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RECOMMENDATION
It is recommended that the Board approve and authorize the Chairman’s signature on the attached agreement and associated budget resolution for award to DB Civil Construction, LLC for Contract No. 24-CG00784/JG for the installation of a force main and water main crossing located on US41 from Ayers Road to Runway Drive project in the bid amount of $1,459,950.00.
Furthermore, it is recommended the Board authorize the Chief Procurement Officer to approve change orders as they become necessary and required up to budgeted amounts.