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Award of Construction Agreement to Highway Safety Devices, Inc., for New Traffic Signal Construction for Wilfong Citizens Center for Success on Spring Hill Drive and Traffic Signal Improvements at Intersection of Mariner Boulevard and Landover Boulevard South for Department of Public Works (Contract No. 24-CG00864/JC; Amount: $1,706,180.30)
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BRIEF OVERVIEW
The Procurement Department issued Invitation to Bid (ITB) No. 24-CG00864/JC on August 21, 2024, at the request of the Hernando County Department of Public Works, to obtain bids for the New Traffic Signal Construction for Wilfong Citizens Center for Success on Spring Hill Dr & Traffic Signal Improvements at the Intersection of Mariner Blvd & Landover Blvd South.
The Procurement Department staff placed the legal advertisement in the Hernando Sun on August 23, 2024, the Tampa Bay Times on August 25, 2024, and the OpenGov website on August 21, 2024. The bid was sent to three thousand three hundred ninety (3,390) matching vendor/contractors from the website. The bid document was downloaded by thirty-four (34) vendor/contractors and two (2) bid submissions were received.
BIDs RECEIVED:
Highway Safety Devices, Inc. $1,706,180.30
Ajax Paving Industries of Florida, LLC $3,086,647.00
Bids were reviewed and evaluated by the Procurement Department to determine if they were responsive and responsible. The bids were then reviewed and evaluated by the Hernando County Department of Public Works’ staff for award recommendation based on price, conformance with specifications and the Bidder’s ability to perform the contract in accordance with the terms, conditions and specifications required.
A Notice of Intent to Award the contract to Highway Safety Devices, Inc., dated October 31, 2024, was posted to the OpenGov website and posted to the Hernando County Administration electronic public bulletin board. No challenges to the Notice of Intent to Award were received.
The Chief Procurement Officer has reviewed this requirement for conformance to Procurement Ordinance and Purchasing Policies and Procedures.
FINANCIAL IMPACT
Funds of $1,706,180.30 are available in the following accounts:
Traffic Signal Construction for Wilfong Citizens Center for Success
Fund: 0011 - General Fund, Department: 31001 - BCC-County Government & Education Center, Account: 5606201 - Buildings-Construction and/or Improvements in the amount of $910,971. The $910,971 is the balance remaining after the sign project associated with LS 14661, in the amount of $120,766. clears.
Fund: 3321 - Impact Fee, Department: 01662 - Impact Fee-Public Bldgs., Account: 5303101 - Professional Services, in the amount of $124,000.
Traffic Signal Improvements at Mariner Blvd. and Landover Blvd. South
Fund: 1015 - COUNTY FUEL TAX, Department: 03221 - County Fuel Tax, Account: 5616307 - Improvements-Signals in the amount of $671,209.30.
LEGAL NOTE
In accordance with Part II, Chapter 2, Article V of the Hernando County Code of Ordinances
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RECOMMENDATION
It is recommended that the Board approve and authorize the Chairman’s signature on the attached agreement for award to Highway Safety Devices, Inc., Contract No. 24-CG00864/JC for new traffic signal construction for Wilfong Citizens Center for Success on Spring Hill Drive and traffic signal improvements at the intersection of Mariner Boulevard and Landover Boulevard South in the bid amount of $1,706,180.30.
It is further recommended the Board approve the Chief Procurement Officer to approve change orders as they become necessary and required up to the budgeted amounts.