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Professional Services Agreement With Kimley-Horn and Associates, Inc., for Creation of Federal Highway Administration’s Safe Streets For All Action Plan and Associated Budget Resolution (Contract No. 23-RG00397/EK; Amount: $288,716.36)
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BRIEF OVERVIEW
On October 18, 2023, the Procurement Department issued a Request for Qualifications (RFQ No. 23-RG00397/EK for Professional Services For Safe Streets For All Action Plan services.
The solicitation was sent to two thousand seven hundred twenty-five (2,725) vendors including a combination of one thousand eleven (1,011) Certified Small Business, Minority Business Enterprises, and was downloaded by twenty-six (26) potential proposers. Thirty-one potential bidders downloaded the solicitation.
Two (2) proposals were received on the opening date of November 20, 2023, from the following firms:
• Kimley-Horn and Associates, Inc., Orlando, Florida
• TJKM Transportation Consultants, Pleasanton, California, US DOT Certified DBE
A Profession Services Review Committee (PSRC) met on December 20, 2023, to evaluate the proposal comprised of Todd Crosby, Assistant County Engineer, Laura Borgesi, Traffic Engineer, and Jon Sanchez, Signal Project Manager. Since only two proposals were received, Procurement placed pre-qualified firms into the pool for discussion and negotiations as necessary and depending on the outcome of discussion and negotiations with the responding firms.
The PRC consensus evaluation resulted in the following score:
• Kimley-Horn and Associates, Inc. (90/100)
• TJKM Transportation Consultants (79.7/100
• HDR, Inc. (Firm selected from pre-qualified pool of firms rank order #3)
• Burges & Niple (Firm selected from pre-qualified pool of firms rank order #3)
A Notice of Intent to award the contract to Kimley-Horn and Associates, Inc., dated April 11, 2024, was posted to the OpenGov website and posted to the Hernando County Administration electronic public bulletin board. No responses were received.
FINANCIAL IMPACT
Funds are available in following accounts, with approval, of the attached budget resolution, including the grant match.
Revenue:
Fund 1013-Constutitional Gas Tax, Dept: 34604 Safe Sts & Rds 4 All Acct: 3314920 FED Grt-AL20.939 DOT SS4A $328,374
Fund 1013-Constutitional Gas Tax, Dept: 34604 Safe Sts & Rds 4 All Acct: 3999078 Transfer-Grant Match $86,000
Expense:
Fund 1013-Constitutional Gas Tax, Dept: 34604 Safe Sts & Rds 4 All Acct: 5101200 Salaries & Wages-Regular $63,099
Fund 1013-Constitutional Gas Tax, Dept: 34604 Safe Sts & Rds 4 All Acct: 5102100 FICA Taxes-Matching $3,300
Fund 1013-Constitutional Gas Tax, Dept: 34604 Safe Sts & Rds 4 All Acct: 5102200 Retirement Contributions $1,225
Fund 1013-Constitutional Gas Tax, Dept: 34604 Safe Sts & Rds 4 All Acct: 5102300 Life & Health Contributions $10,000
Fund 1013-Constitutional Gas Tax, Dept: 34604 Safe Sts & Rds 4 All Acct: 5102400 Workers Comp Premiums $1,250
Fund 1013-Constitutional Gas Tax, Dept: 34604 Safe Sts & Rds 4 All Acct: 5303101 Contract Services $300,000
Fund 1013-Constitutional Gas Tax, Dept: 34604 Safe Sts & Rds 4 All Acct: 5304902 Advertising-Other $1,000
Fund 1013-Constitutional Gas Tax, Dept: 34604 Safe Sts & Rds 4 All Acct: 5304938 Fees/Costs-Indirect Grant $30,500
Fund 1013-Constitutional Gas Tax, Dept: 34604 Safe Sts & Rds 4 All Acct: 5305201 Operating Supplies $4,000
Fund: 1013-Constitutional Gas Tax, Department: 03211 - DEBT SRV/RESERV-CONST GT, Account: 5909967 - Budget Reserves-Capital Imp Projects $(86,000)
Fund: 1013-Constitutional Gas Tax, Department: 03211 - DEBT SRV/RESERV-CONST GT, Account: 5999078 - Transfer-Grant Match $86,000
LEGAL NOTE
In accordance with Part II, Chapter 2, Article V of the Hernando County Code of Ordinances.
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RECOMMENDATION
It is recommended that the Board approve and authorize the Chairperson’s signature on the attached Professional Services Agreement for Safe Streets For All Action Plan Contract No. RFQ No. 23-RG00397/EK to Kimley-Horn and Associates, Inc., for professional services and attached associated budget resolution.
It is further recommended the BOCC authorize the CPO to approve change orders as necessary and required and up to budgeted amounts.