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Award of Term Contract to Friends Recycling, LLC, for Processing and Disposal of Waste Tire Management Services (Contract No. 25-T00998/JG; Amount: $150,000.00)
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BRIEF OVERVIEW
The Procurement Department issued Invitation to Bid (ITB) No. 25-T00998/JG on April 16, 2025, at the request of the Hernando County Solid Waste Department, to obtain bids for the pick-up, processing and disposal of waste tires.
The Procurement Department placed the legal advertisement in the Hernando Sun on April 18, 2025, and the OpenGov website on April 19, 2025. The bid was sent to three thousand five hundred eighteen (3518) matching vendor/contractors from the website. The bid document was downloaded by twenty-four (24) vendor/contractors and four (4) submissions were received.
BIDs RECEIVED:
Friends Recycling, LLC $87,965.00*
Liberty Tire Recycling, LLC $120,575.00
Reworld Solutions, LLC $139,530.00
Vergara AG Services, Inc. $164,150.00
Bids were reviewed and evaluated by the Procurement Department to determine if bids were responsive and responsible. The bids were then reviewed and evaluated by the Hernando County Solid Waste Department for award recommendation based on price, conformance with specifications and the Bidder’s ability to perform the contract in accordance with the terms, conditions and specifications required.
A Notice of Intent to Award the contract to Friends Recycling, LLC dated June 17, 2025, was posted to the OpenGov website and posted to the Hernando County Administration electronic public bulletin board. The award is for a three (3) year contract with two (2), one (1) year unilateral renewals. No challenges to the Notice of Intent to Award were received.
The Chief Procurement Officer has reviewed this requirement for conformance to Procurement Ordinance and Purchasing Policies and Procedures.
FINANCIAL IMPACT
The department estimates an annual spend amount of $50,000.00. Funding in the amount of $50,000.00 is budgeted in FY 26 in the following:
Expenses:
Fund: 4411 - Solid Waste and Recycling, Department: 07607 - Waste Tire Operations, Account: 5303416 - CONTR SRV-TIRE DISPOSAL
LEGAL NOTE
In accordance with Part II, Chapter 2, Article V of the Hernando County Code of Ordinances.
recommendation
RECOMMENDATION
It is recommended the Board approve and authorize the Chairman’s signature on the attached agreement awarding Friends Recycling, LLC for Contract No. 25-T00998/JG, in the estimated three-year contract amount of $150,000.00.
It is further recommended the Board authorize the Chief Procurement Officer to approve change orders, as necessary and required up to the allowable budgeted amounts, and to renew the contract with the same terms and conditions.