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Amendment No. 8 Contract With Tyler Technologies, Inc., for Addition of Public Sector and Education Administration Software Solutions With Related Services for Utilities Department Billing Software (Contract No. 25-P0191C; Amount: $1,045,170.00)
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BRIEF OVERVIEW
On December 3, 2024, the BOCC approved award of Contract No. 25-P0191C to Tyler Technologies, Inc., for the Tyler Technologies for the ERP and EPL systems. This amendment is to add Utilities Billing Services to the Contract. This system will replace the existing Utilities Billing Services system.
Amendment No. 8 will provide Professional Services for Billing Project Management and annual Revenue Management and increase the total contract amount from $7,424,171.00 to $8,469,341.00.
•Professional Services for Utilities Billing Project Management - one time cost: $376,650.00
•Revenue Management for Utilities Billing CIS - annual cost: $167,130.00, with a 4 year total of $668,520.00.
The Chief Procurement Officer has reviewed this requirement for conformance to Procurement Ordinance and Purchasing Policies and Procedures.
STRATEGIC PLAN INITIATIVES
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FINANCIAL IMPACT
Funding in the amount of $543,780 will be available in the following accounts after approval of a budget transfer:
Future annual fees will be included in the budget.
Expense:
Fund: WTR-SWR Fund - B411, Department: HCUD Billing - 211, Account: Operating Other Srvcs - 533400 Amount $188,325.00
Fund: WTR-SWR Fund - B411, Department: HCUD Cust Svc - 210, Account: Operating Other Srvcs - 533400 Amount $188,325.00
Fund: WTR-SWR Fund - B411, Department: HCUD Billing - 211, Account: Operating Repairs & Maint Svcs - 534600 Amount $83,565.00
Fund: WTR-SWR Fund - B411, Department: HCUD Cust Svc - 210, Account: Operating Repairs & Maint Svcs - 534600 Amount $83,565.00
CIP Project: 110270 Comprehensive ERP Software, included in FY 26 CIP.
LEGAL NOTE
The Board has the authority to act on this item pursuant to Chapter 2, Article V of the Hernando County Code of Ordinances.
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RECOMMENDATION
It is recommended the Board approve and authorize the Chairperson’s signature on the attached Amendment No. 8 to Contract No. 25-P0191C increasing the original contract value by $1,045,170.00, for a new total Contract amount of $8,469,341.00.
It is further recommended that the Board authorize the Chief Procurement Officer to approve change orders as necessary and required up to the annual budgeted amount.