TITLE
title
Increased Annual Expenditure of Professional Services Contract With SJUR Solutions, Inc., for Video Inspection Pro Software Solution for Building Division (Contract No. 24-PS00572; Amount: $215,001.00)
body
BRIEF OVERVIEW
In 2019, the Building Division entered into a Contract with SJUR Solutions, Inc., to implement a pilot program utilizing Video Inspection Pro Software Solution. This is an all-inclusive web-based application used by the contractor to perform on-site video inspections. This software allows for the inspections to be performed remotely in real-time which eliminates the need for the inspector to go to the job site.
Contract No. 20-PS0011 was approved by the Board on December 10, 2019.
Contract No. 22-PS0050 was approved by the Board on January 11, 2022.
Contract No. 23-PS0032 was approved by the Board on January 24, 2023.
Contract No. 24-PS00572 was approved by the Chief Procurement Officer (CPO) on December 12, 2023, for the amount of $34,999.00.
The Department is asking that the Board approve the annual increase of $215,001 from $34,999 to a total of $250,000.00 annual budget expenditure. A Notice of Intended Sole/Single Source was posted on January 25,2024.
To best serve the Department’s on-going needs, Procurement has prepared a bid document to solicit and pre-qualify vendors for a variety of services for Building Department Plan Reviews and Inspections and the solicitation would allow for multiple awards. These services include video inspection services. The resulting term contracts would be for a period of Thirty-six (36) months with possibility to renew for two (2) additional twelve (12) month periods. The solicitation is scheduled for release on February 28, 2024.
The CPO has reviewed this requirement for conformance to Procurement Ordinance and Purchasing Policies and Procedures.
FINANCIAL IMPACT
Funds are available in Account No. 4611-07811-5303401 Contracted Services in the estimated annual amount of $250,000.00.
LEGAL NOTE
In accordance with Part II, Chapter 2, Article V of the Hernando County Code of Ordinances.
recommendation
RECOMMENDATION
It is recommended that the Board approve the annual increase of $215,001.00 from $34,999 to a total of $250,000.00 annual expenditure for attached Professional Services Agreement No. 24-PS00572 with SJUR Solutions, Inc. It is further recommended that the Board authorize the CPO to approve change orders as they become necessary and required.