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Award of Term Contract to Coastal Waste & Recycling, Inc., for Refuse Containers Rental and Collection Service for Facilities Department (Contract No. 25-T01017/JG; Amount: $139,782.24)
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BRIEF OVERVIEW
The Procurement Department issued Invitation to Bid No. 25-T01017/JG on September 3, 2025, at the request of the Hernando County Facilities Maintenance to obtain bids for the rental of refuse containers and to provide refuse collection service at the County’s Facility, Utility, Library, Fire Rescue, Extension, and Airport locations.
The Procurement Department staff placed the legal advertisement in the Hernando Sun on August 29, 2025, and the OpenGov website on September 3, 2025. The bid was sent to three thousand seven hundred fifty-three (3,753) matching vendor/contractors from the website. The bid document was downloaded by twenty-six (26) vendor/contractors and four (4) bid submissions were received.
BIDs RECEIVED:
Coastal Waste & Recycling, Inc. - $46,594.08
Waste Pro of Florida, Inc. - $49,317.84
Republic Service of Florida - $52,419.12
Waste Management, Inc., of Florida - $69,781.92
Bids were reviewed and evaluated by the Procurement Department to determine if they were responsive and responsible. The bids were then reviewed and evaluated by the Hernando County Facilities Maintenance Department staff to recommend a firm for award based on price, conformance with specifications and the Bidder’s ability to perform the contract in accordance with the terms, conditions and specifications required.
A Notice of Intent to Award the contract to Coastal Waste & Recycling, Inc., dated October 20, 2025, was posted to the OpenGov website. No challenges to the Notice of Intent to Award were received.
The Chief Procurement Officer has reviewed this requirement for conformance to Procurement Ordinance and Purchasing Policies and Procedures.
FINANCIAL IMPACT
Funds of $46,594.08 are available from Hernando County:
UF/IFAS EXTENSION Account - 0011-04801-5304301
LIBRARIES Account - 0011-04601-5304301
FACILITIES MAINTENANCE Account - 0011-01701-5304304
FIRE Account - 1661-02261-5304304
RESCUE Account - 1691-02491-5304304
HCUD WASTEWATER Account - 4111-07121-5304304
HCUD ADMINISTRATION Account - 4111-07091-5304304
LEGAL NOTE
In accordance with Part II, Chapter 2, Article V of the Hernando County Code of Ordinances.
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RECOMMENDATION
It is recommended the Board approve the award of Contract No. 25-T01017/JG to Coastal Waste & Recycling, Inc., in the estimated three-year contract amount of $139,782.24 with an estimated annual spend of $46,594.08 for refuse container and collection service.
It is further recommended the Board authorize the Chief Procurement Officer to approve change orders as they become necessary and required up to the budgeted amounts.