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Award of Construction Contract to Air Mechanical and Service Corporation for Hernando County Detention Center Bravo Rooftop Air Conditioning Unit Replacement Project (Contract No. 26-C01184/JG; Amount: $1,214,000.00)
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BRIEF OVERVIEW
The Procurement Department issued Invitation to Bid (ITB) No. 26-C01184/JG on December 31, 2025, at the request of the Hernando County Facilities Department, to obtain bids for the Hernando County Detention Center Bravo A/C Replacement.
The Procurement Department placed the legal advertisement in the Hernando Sun on January 2, 2026, the Tampa Bay Times on January 4, 2026, and the OpenGov website on December 31, 2025. The bid was sent to three thousand nine hundred sixty-seven (3,967) matching vendor/contractors from the eProcurement portal. The bid document was downloaded by forty-eight (48) vendor/contractors and one (1) submission was received.
BIDs RECEIVED:
Air Mechanical & Service Corp $1,214,000.00*
Bids were reviewed and evaluated by the Procurement Department to determine if bids were responsive and responsible. The bids were then reviewed and evaluated by the Hernando County Facilities Department staff for award recommendation based on price, conformance with specifications and the Bidder’s ability to perform the contract in accordance with the terms, conditions and specifications required.
A Notice of Intent to Award the contract to Air Mechanical and Service Corporation dated March 3, 2026, was posted to the OpenGov website and posted to the Hernando County Administration electronic public bulletin board. No challenges to the Notice of Intent to Award were received.
The Chief Procurement Officer has reviewed this requirement for conformance to Procurement Ordinance and Purchasing Policies and Procedures.
FINANCIAL IMPACT
Funding in the amount of $1,214,000.00 is available in the following:
Expense:
Fund: B125 - HCSO Related Fund, Department: 851 - Law Enforcement, Account: 534600 - Operating Repair & Maint Srvs
CIP 111856 - Bravo Unit - Air Conditioning Unit Replacement, included in the FY 26 CIP. A total of $1,100,000 was budgeted for FY 26, however there will be savings from CIP 111859 - Roof Replacement to cover the additional $114,000.
LEGAL NOTE
In accordance with Chapter 2, Article V of the Hernando County Code of Ordinances.
recommendation
RECOMMENDATION
It is recommended that the Board approve and authorize the Chairman’s signature on the attached construction contract to Air Mechanical and Service Corporation for Hernando County Detention Center Bravo A/C Replacement, Contract No. 26-C01184/JG, in the bid amount of $1,214,000.00.
It is further recommended the Board authorize the Chief Procurement Office to approve change orders as necessary and required up to budgeted amounts.