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Approval of Change Order No. 3 to Purchase Order With American Infrastructure Development for Taxiway A Rehabilitation Project at Brooksville-Tampa Bay Regional Airport and Associated Budget Resolution (Amount: $316,388.00)
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BRIEF OVERVIEW
On June 26, 2018, the Board approved award of Contract No. 18-RG0035/PH to American Infrastructure Development (AID) for Taxiway “A” Rehabilitation. On September 8, 2020, the Board approved Amendment No. 2 to the contract for the addition of Construction Administration Services for Schedule D.
Purchase Order No.21000066 was issued for $215,324.00. Change Order No. 1 in the amount of $87,530.00 was approved by the Chief Procurement Officer (CPO) on June 13, 2022. Change Order No. 2 in the amount of $78,110.00 was approved by the CPO on September 1, 2022.
Board approval is requested by the Brooksville-Tampa Bay Regional Airport for this Change Order, No. 3, in the amount of $316,388.00 comprised of $262,582 for AID’s additional construction administration and $53,806 for Federal Aviation Administration (FAA) required AGIS survey, increasing the total purchase order amount to $697,352.00. The change order is needed:
1. To provide additional construction administration services necessary due to construction delays and coordinating tasks due to construction deficiencies that required corrective action. These charges will be funded by the liquidated damages approved by the BOCC on August 8, 2023, Legistar Item No. 12582. These funds will be released upon final close-out of the project. The attached budget resolution will provide funds to pay AID for services rendered through December 31, 2022. Upon approval of the final pay application the liquidated damages funds will be recognized by the Airport.
2. To enable AID to coordinate the FAA required AGIS (Airport Geographical Information Systems) survey and obstruction analysis for Purchase Order No. 21000066. The FAA did not require the survey at the time the original purchase order was issued.
There are multiple construction projects that, as a whole, have changed the geometry of the airfield layout which must be recorded for the FAA. The cost of the entire survey has been split based on project objectives over three (3) different purchase orders with the first two (2) being approved by the BOCC on November 7, 2023.
FINANCIAL IMPACT
Funding will be deducted from Account No. 4311-07411-5909917 Budget Reserves-Capital Projects and is to be recognized in expenditure Account No. 4311-34288-5666537 CIP-AP DSGN/CNSTR TXWYS & revenue Account No. 4311-34288-399078 Transfer-Grant Match.
LEGAL NOTE
The Board has the authority to act on this item pursuant to Part II, Chapter 2, Article V of the Hernando County Code of Ordinance.
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RECOMMENDATION
It is recommended the Board approve Change Order No. 3, in the amount of $316,388.00 to Purchase Order No. 21000066 bringing the total purchase order amount to $697,352.00 and approve the related budget resolution.