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Final Close-Out of Contract With New Vista Builders Group, LLC, for Construction of Fire Station No. 2 (Contract No. 23-CTS005/DK; Amount: $301,747.46)
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BRIEF OVERVIEW
Contract No. 23-CTS005/DK awarded by the Board on March 14, 2023, Doc Id. No. 11892, to New Vista Builders Group, LLC in the amount of $6,187,194.00.
1. Change Order No. 1 in the amount of -$160,610.49 for changing the generator from natural gas to diesel and other itemized changes was approved by the Chief Procurement Officer (CPO) on February 22, 2024, change amounts to purchase order lines resulting in a net decrease to the purchase order. The purchase order was decreased from $6,187,194.00 to $6,026,583.51.
2. Change Order No. 2 in the amount of $1,978.69 for kitchen revisions was CPO approved on May 8, 2024, to increase funds and extend the purchase order for 78 days. The purchase order was increased from $6,026,583.51 to $6,028,562.20.
3. Change Order No. 3 in the amount of -$3,887.88 was for credits on Line Item 5 and was CPO approved on June 11, 2024, to decrease funds. The purchase order was decreased from $6,028,583,51 to $6,024,674.32.
4. Change Order No. 4 in the amount of $7,460.83 for repairing a chain link fence, electrical disconnection and other itemized changes was CPO approved on July 17, 2024, to increase funds. The purchase order was increased from $6,024,674.32 to $6,032,135.15.
5. Change Order No. 5 was CPO approved on September 2, 2024, for an administrative change to keep the purchase order open until project completion. The purchase order amount was not changed.
6. Change Order No. 6 in the amount of $2,814.11 for labor to build ADA compliant ramp, temporary wood stairs and railing along with other itemized changes was CPO approved on October 28, 2024, to increase funds. The purchase order was increased from $6,032,135.15 to $6,034,949.26.
The Final Contract amount is $6,034,949.26 (Purchase No. 23000726).
The work has been completed and New Vista Builders Group, LLC has submitted its Final Pay Application No. Seventeen (17) in the amount of $301,747.46. There is a rounding difference of $0.03 between what is in the Balance Sheet and what is on the Final Pay App.
All releases properly include Hernando County. New Vista Builders Group, LLC has signed a release of lien. All notices of lien or claims of lien have been released on the project.
FINANCIAL IMPACT
Funding in the amount of $181,048.43 is available in the following:
Balance Sheet:
Fund: 1661 - HC Fire Rescue - Fire, Account: 2050225 - Retainage-New Vista Bldr
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Funding in the amount of $120,699.00 is available in the following:
Balance Sheet:
Fund: 1691 - HC Fire Rescue - Rescue, Account: 2050225 - Retainage-New Vista Bldr.
The two amounts split between the two balance sheets to equal $301,747.43 (off by $0.03). The retainage is associated with an amount withheld from payment until the final payment is made; hence, upon making the final payment, the retainage balances showing on the balance sheet will reduce down by that amount as the payment is made.
LEGAL NOTE
The Board has the authority to act on this item pursuant to Part II, Chapter 2, Article V of the Hernando County Code of Ordinances.
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RECOMMENDATION
It is recommended that the Board approve Final Pay Request No. Seventeen (17) in the amount of $301,747.46 to New Vista Builders Group, LLC to close out Contract No. 23-CTS005/DK.
The final Contract amount is $6,034,949.26, a decrease of $152,244.74 from BOCC award.