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Utilization of State of Georgia Cooperative Contracts With Various Vendors for Purchase of Various Supplies and Services
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BRIEF OVERVIEW
On September 1, 2024, Hernando County Transit Department requested approval to piggyback nationally awarded contracts to the State of Georgia.
Hernando County Procurement is requesting approval to enter the State of Georgia cooperative.
Hernando County Code of Ordinances, Article V, Purchasing Regulations/Procurement Section 2-108 Bidding Procedure paragraph c2 allows “The purchase and/or leasing of goods, supplies, materials or services for county use from a valid current continuing contract or from other valid current continuing contracts with the State of Florida or other local governments or similar entities, including but not limited to associations acting on behalf of state, county or municipal officials.”
The State of Georgia creates national cooperative contract purchasing solutions on behalf of its member agencies which include all government, education and non-profit agencies nationwide. These cooperative contract opportunities offer both time and money savings for their users by consolidating the efforts of numerous individually prepared solicitations to one national, cooperatively shared process. This process leverages the aggregation of volume from members nationwide.
Hernando County Procurement Department would like authorization from the Board to approve on-going use of the State of Georgia Contracts annually. Multiple departments will be utilizing these contracts.
FINANCIAL IMPACT
Funds will be available from various Hernando County Departments. Department purchases can only be performed within available department budgets.
LEGAL NOTE
In accordance with Part II, Chapter 2, Article V of the Hernando County Code of Ordinances.
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RECOMMENDATION
It is recommended that the Board approve Hernando County Procurement Department’s utilization of all current and future State of Georgia contracts for County-wide department use. This approval will be on-going until terminated.
It is understood that purchases under the Advertised Bidding Requirement (ABR) will be performed by the Chief Procurement Officer. Any county department purchase request that exceeds the ABR, will be brought to the Board as an agenda item for Board approval against the State of Georgia contracts.