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Amendment No. 2 to Contract With AKCA, LLC, for Traffic Marking Services for Department of Public Works (Contract No. 22-T00045/TB; Amount: $181,500.00)
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BRIEF OVERVIEW
On April 26, 2022, the Board approved Contract No. 22-T00045/TB to AKCA, LLC for Traffic Marking Services for a three (3) year term with a renewal option of two (2) twelve (12) month terms.
On June 27, 2023, the Board approved Amendment No. One (1) in the annual amount of $186,720.00 for the addition of:
• Single post signs, furnished and installed up to 12 SF.
• Thermoplastic removal for microsurfacing.
Amendment No. Two (2) is asking for addition of the following items to the contract:
• Fabricate Beacon Signs.
• Furnish and Install Ped Bases.
Under Rule 14-15.012, F.A.C. all state, county and local organizations must update their school zone signage and pavement markings.
The current school zone sign inventory consists of 66 school beacons which need modification, and this exceeds the capabilities of the inhouse Public Works Traffic Operations staff. The Department of Public Works is required to update all the existing school zone signage and pavement markings by June 30, 2024.
Amendment No. Two (2) would allow the Department of Public Works to meet the deadline of June 30, 2024, and would provide for time efficiency and cost savings as the currently awarded vendor, AKCA, LLC is able to complete all the school zone upgrades at each of the 17 school zone locations while already on site.
The executed contract allows for the addition of items not currently on the bid form provided that quotes are obtained from at least three vendors who have already submitted bids. The Department contacted the three vendors who previously submitted bids and their responses are attached.
Except for items noted in the requested amendment, all other terms and conditions shall remain the same.
FINANCIAL IMPACT
Funding is available in the following account with approval of the attached budget amendment realigning $210,000.00 from reserves to cover the increased project cost; Account No. 1013-03211-5616310 Constitutional Gas Tax, Debt Srv-Reserve, Improvement-Traffic Management.
LEGAL NOTE
The Board has the authority to take the recommended action pursuant to Part II, Chapter 2, Article V of the Hernando County Code of Ordinances.
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RECOMMENDATION
It is recommended that the Board approve and authorize the Chair’s signature on the attached Amendment No. Two (2) with AKCA, LLC for traffic marking services.
It is further recommended the Board approve the attached budget amendment and increase the allowable annual spend to the estimated annual amount of $1,299,931.00 from $1,118,431.00.