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Utilization of Florida Sheriff’s Association Contract With Nextran Truck Centers for Heavy Trucks and Buses for Fleet Department (Contract No. 24-P0121C; Amount: $121,145.08)
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BRIEF OVERVIEW
On December 30, 2024, Hernando County Fleet Department submitted a request to the Procurement Department to piggyback Florida Sheriff’s Association Contract No. FSA23-VEH21.0 for Heavy Trucks and Equipment, with a contract expiration date of September 30, 2025. Hernando County File No. 24-P0121C has been assigned to this contract for tracking purposes.
Hernando County Fleet Department requests piggyback approval with Nextran Truck Centers, for the purchase of a Mack Dump Truck to replace Vehicle No. 22171, a 2020 Mack GR64F9 dump truck deemed a total loss after an accident on August 5, 2024. Insurance has issued Hernando County a check in the amount of $169,751.70. The payoff amount of Vehicle No. 22171 is $94,370.66. The remaining $75,381.04 will be utilized towards the purchase of the replacement at a cost of $196,526.12, bringing the total cost of the dump truck to $121,145.08.
The Chief Procurement Officer has reviewed this requirement for conformance to Procurement Ordinance and Purchasing Policies and Procedures.
FINANCIAL IMPACT
Funding in the amount of $121,145.08 is available in the following:
Fund: 5081 - Fleet Replacement Program, Department: 08031 - Fleet Replacement Program, Account: 5606405 - Equip-Vehicle, Trler>$5000.
LEGAL NOTE
In accordance with Part II, Chapter 2, Article V of the Hernando County Code of Ordinances.
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RECOMMENDATION
It is recommended the Board approve the utilization of Florida Sheriff’s Association Contract No. FSA23-VEH21.0; Hernando County File No. 24-P0121C with Nextran Truck Centers for a replacement Mack dump truck in the estimated spend amount of $121,145.08.
It is further recommended the Board authorize the Chief Procurement Officer to renew the contract with the same terms and conditions and approve change orders as they become necessary and required up to annual budgeted amounts.