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Utilization of Contracts and Agreements With Axia Coop, LLC, a/k/a Axia Cooperative for Purchase of Services and Supplies by Various County Departments
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BRIEF OVERVIEW
Hernando County Procurement is requesting approval to utilize Axia Coop, LLC (Axia Cooperative).
Hernando County Code of Ordinances, Chapter 2, Article V, Purchasing Regulations/Procurement Section 2-108(c)(2), “Bidding Procedure,” allows “The purchase and/or leasing of goods, supplies, materials or services for county use from a valid current continuing contract or from other valid current continuing contracts with the State of Florida or other local governments or similar entities, including but not limited to associations acting on behalf of state, county or municipal officials.”
The Axia Cooperative provides public sector and other entities with vetted, transparent options for purchasing goods and services more efficiently and cost effectively. This cooperative also offers a national rebate program. Exhibit 1 attached is the Master Intergovernmental Cooperative Purchasing Agreement. The Chief Procurement Officer (CPO) will be the authorized representative for Hernando County to register once the Board has authorized the use of this cooperative.
Hernando County Procurement Department is requesting authorization from the Board to approve ongoing use of the Axia Cooperative contracts and agreements annually. Multiple departments will be utilizing these contracts.
FINANCIAL IMPACT
Funds will be available from various County Departments. Department purchases will utilize available funding.
LEGAL NOTE
In accordance with Chapter 2, Article V of the Hernando County Code of Ordinances.
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RECOMMENDATION
It is recommended the Board approve Hernando County Procurement Department’s use of all current and future Axia Cooperative contracts and agreements for County-wide department use.
It is further recommended that the Board authorize the CPO’s signature as the Authorized User Representative for Hernando County. This approval will be ongoing until terminated and will allow for Hernando County Procurement to register Hernando County as a participating public agency.
It is understood that purchases under the Advertised Bidding Requirement (ABR) will be performed by the CPO. Any County department purchase request that exceeds the ABR will be brought to the Board as an agenda item for Board approval against the Axia Cooperative.