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Utilization of Sourcewell Contract With Sun State International Trucks, Inc., for Vehicle Parts and Supplies and Contractor Operated Parts Store (Contract No. 25-P0191L; Amount: $4,500,000.00)
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BRIEF OVERVIEW
On July 15, 2025, Hernando County Fleet Department submitted a request to the Procurement Department to piggyback Original Equipment Manufacturer (OEM) Vehicle Parts and Supplies with Sourcewell, Contract No. 080124-NVS; Hernando County File No. 25-P0191L, with Sun State International Trucks, Inc., for Vehicle Parts and Supplies and Contractor Operated Parts Store, and with a contract expiration date of November 14, 2028.
Sourcewell completed an Addendum for Dealer Provided Labor as the Pilot County with Sun State International Trucks, Inc.
The Contract provides for three (3) additional one (1) year renewal periods. If approved for award the County will terminate its existing contract for these services.
The Chief Procurement Officer has reviewed this requirement for conformance to Procurement Ordinance and Purchasing Policies and Procedures.
FINANCIAL IMPACT
Funding will be from budgeted funds in the estimated amount of $1,500,000.00 per Fiscal Year in the following:
Fund: 5071 - Vehicle Maintenance, Department: 08021 - Vehicle Maintenance, Account: 5303401 - Contract Services in the amount of $84,000.00
Fund: 5071 - Vehicle Maintenance, Department: 08021 - Vehicle Maintenance, Account: 5305212 - Operating Supplies Parts in the amount of $1,416,000.00
LEGAL NOTE
In accordance with Part II, Chapter 2, Article V of the Hernando County Code of Ordinances.
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RECOMMENDATION
It is recommended the Board approve and authorize the Chairman’s signature on the attached agreement utilizing OEM vehicle parts and supplies with Sourcewell, Contract No. 080124-NVS; Hernando County File No. 25-P0191L, with Sun State International Trucks, Inc., for vehicle parts and supplies and contractor operated parts store; in the amount of $4,500,000.00 with an estimated annual spend of $1,500,000.00.
It is further recommended the Board authorize the Chief Procurement Officer to renew the contract with the same terms and conditions and approve change orders as they become necessary and required up to annual budgeted amounts.