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Increased Annual Expenditure and Change Order No. 8 to Purchase Order With Dobbs Equipment, LLC, for as Needed Service of John Deere Construction and Forestry Equipment Brands for Fleet Department (Contract No. 23-TSS00419; Change Order Amount: $12,454.77)
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BRIEF OVERVIEW
On January 1, 2024, the BOCC approved award of Contract No. 23-TSS00419 to Dobbs Equipment LLC. for Outside Repairs as needed for $100,000.00 annual spend.
The purchase order was originally issued for $5,000.00. Change order No. 8 in the amount of $12,454.77, would increase the Purchase Order to $162,069.28.
Change Order No. 1 in the amount of $11,968.21 was CPO approved on January 9, 2026, for Additional repairs.
Change Order No. 2 in the amount of $5,000.00 was CPO on March 25, 2026, for Additional repairs.
Change Order No. 3 in the amount of $26,000.00 was CPO approved on April 15, 2026, for Additional repairs as needed.
Change Order No. 4 in the amount of $68,000.00 was CPO approved on August 13, 2026, for Additional repairs as needed.
Change Order No. 5 in the amount of $10,000.00 was CPO approved on August 27, 2026, for Additional repairs as needed.
Change Order No. 6 in the amount of $20,000.00 was CPO approved on September 9, 2026, for Additional repairs as needed.
Change Order No. 7 in the amount of $3,646.30 was CPO approved on October 1, 2026, for Additional repairs as needed.
Hernando County Fleet Department has requested an increase of $12,454.77 on Purchase Order No. 26000022 to pay the final invoice of FY26 for the repair of John Deere 1050K. Fleet also requests an increase to the annual spend on Contract No. 23-TSS00419 for an estimated $150,000.00 per year.
STRATEGIC PLAN INITIATIVES
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FINANCIAL IMPACT
Funding in the amount of $12,454.77 is available in the following for FY 26:
Expense:
Fund: Vehicle Maintenance Fund - B502; Department: Fleet - 230; Account: Operating-Other Services - 533400
LEGAL NOTE
The Board has the authority to act on this item pursuant to Chapter 2, Article V of the Hernando County Code of Ordinances.
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RECOMMENDATION
It is recommended the Board approve Change Order No. 8 in the amount of $12,454.77 to Dobbs Equipment LLC for Purchase Order No. 26000022, bringing the total Purchase Order amount to $162,069.28.
It is further recommended that the Board approve an increase to the annual expenditure for an estimated annual spend of $150,000.00 and authorize the Chief Procurement Officer to approve change orders, as necessary and required up to the allowable budgeted amounts.