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Change Order No. 7 and Ratification of Emergency Purchase Order With CTC Disaster Response, Inc., for Emergency Debris Removal Services Due to Hurricane Milton for Department of Public Works (Amount: $94,345.25)
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BRIEF OVERVIEW
On July 30, 2024, the BOCC approved award of Contract No. 24-TF00708/AP to CTC Disaster Response, Inc., for an estimated amount of $7,200,000 for three (3) years and estimated annual amount of $2,400,000.00.
The Procurement Department issued Purchase Order No. 25000052 in the amount of $100,000.00 on October 7, 2024, to CTC Disaster Response, Inc., due to Hurricane Milton and need for Debris Removal. The Procurement Department is bringing the purchase order to the Board for ratification.
Purchase Order No. 25000052 was originally issued for $100,000.00.
Change Order No. 1 was requested to increase contract pricing to $14.00 per cubic yard due to market adjustment. No increase in purchase order amount of $100,000.00.
Change Order No. 2 in the amount of $7,000,000.00 was approved by the Board on December 17, 2024, to allow for continued Debris Removal due to Hurricane Milton. The purchase order increased from $100,000.00 to $7,100,000.00.
Change Order No.3 was a no-cost administrative change to correct Finance Plus total amounts per line not to exceed $999,999.99 per line due to Hurricane Milton. No increase in purchase order amount of $7,100,000.00.
Change Order No. 4 in the amount of $4,000,000.00 was approved by the Board on April 8, 2025, to cover additional invoices that were received for Debris Removal due to Hurricane Milton. The purchase order increased from $7,100,000.00 to $11,100,000.00.
Change Order No. 5 was a no-cost administrative change to add the notes to Finance Plus for Change Order No. 4 that were not saved when the change order was processed.
Change Order No. 6 in the amount of $3,500,000.00 was approved by the Board on May 27, 2025, to cover additional invoices that were received for Debris Removal due to Hurricane Milton. The purchase order increased from $11,100,000.00 to $14,600,000.00.
Change Order No. 7 in the amount of $94,345.25 is being requested to cover outstanding final invoices for Debris Removal due to Hurricane Milton and close out the purchase order. Change order No. 7, in the amount of $94,345.25, would increase the purchase order to $14,694,359.25.
The actual Debris Removal was completed at the final cost of $14,694,359.25. The change orders were created to increase the “estimated” purchase order amount to an “actual” purchase order amount and to pay/close this emergency purchase order upon Board approval.
FINANCIAL IMPACT
Funding in the amount of $94,345.25 is available in FY 25
Fund: 0011 - General Fund, Department: 40011 - General Fund Disaster, Account: 5303401 - Contracted Services
Project: Milton24.
LEGAL NOTE
The Board has the authority to act on this item pursuant to Chapter 2, Article V of the Hernando County Code of Ordinances, and Chapter 125, Fla. Statute.
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RECOMMENDATION
It is recommended the Board approve Change Order No. 7 in the amount of $94,345.25. It is further recommended that the Board ratify Purchase Order No. 25000052 in the amount of $14,694,359.25 to CTC Disaster Response, Inc., for debris removal for Hurricane Milton.