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Change Order No. 4 to Emergency Purchase Order With CTC Disaster Response, Inc., for Emergency Debris Removal Services Due to Hurricane Helene for Department of Public Works (Contract No. 24-TF00708/AP; Amount: $50,000.00)
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BRIEF OVERVIEW
On July 30, 2024, the BOCC approved award of Contract No. 24-TF00708/AP to CTC Disaster Response, Inc., for an estimated amount of $7,200,000 for Three (3) years and estimated annual amount of $2,400,000.00.
Purchase Order No. 24001023 was originally issued for $100,000.00.
Change Order No.1 in the amount of $50,000.00 was approved by the Board on December 17, 2024, to allow for continued Debris Removal due to Hurricane Helene. Purchase order increased from $100,000.00 to $150,000.00.
Change Order No. 2 was a no-cost administrative change to correct verbiage on the purchase order approved by the Chief Procurement Officer (CPO). Purchase order remained at $150,000.00.
Change Order No. 3 in the amount of $750,000.00 was approved by the Board on April 8, 2025, to cover additional invoices that came in for Debris Removal due to Hurricane Helene. Purchase order increased from $150,000.00 to $900,000.00.
Hernando County Department of Public Works has requested Change Order No. 4 in the amount of $50,000.00 to cover any additional invoices that come in for Debris Removal due to Hurricane Helene before finalization of the Purchase Order. Change Order No. 4, in the amount of $50,000.00, would increase Purchase Order to $950,000.00.
FINANCIAL IMPACT
Funding, in the amount of $50,000.00, would be allocated to:
Fund: 0011 - General Fund, Department: 40011 - General Fund Disaster, Account: 5303401 - Contracted Services, Project: PTC924.
The negative variance showing on the attached financial statement will correct upon Budget Amendment No. 2025-087 applying $6,376,901 to the disaster department from the emergency reserves; hence, the negative variance showing of (5,124,770.20) would update to show a positive variance of $1,252,130.80, upon it being booked. Budget Amendment No. 2025-087 was approved at the April 8, 2025, meeting via LS 15668.
Federal Emergency Management Agency (FEMA) reimbursement is anticipated; however, the amount and time frame of reimbursement is unknown, currently. Upon receipt of funding from FEMA, those dollars would be used to restore the emergency reserve.
LEGAL NOTE
The Board has the authority to act on this item pursuant to Chapter 2, Article V of the Hernando County Code of Ordinances, and Chapter 125, Fla. Statute.
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RECOMMENDATION
It is recommended the Board approve Change Order No. 4 in the amount of $50,000.00 for Purchase Order No. 24001023 bringing the total purchase order amount to $950,000.00.