TITLE
title
Increased Annual Expenditure of Term Contract With Odyssey Manufacturing Company for Supply of Bulk Liquid Sodium Hypochlorite for Use at Water and Wastewater Treatment (Contract No. 21-P00116/FH; Amount: $40,000.00)
body
BRIEF OVERVIEW
On August 10, 2021, the Board approved the utilization of the Tarpon Springs Contract with Odyssey Manufacturing Company, piggyback Contract No. 21-P00116/FH, in the total amount of $1,250,000.00 with an estimated annual spend amount of $250,000.00 per fiscal year.
FY 22 Total Purchase Order $228,701.82
FY 23 Total Purchase Order $316,832.45
Purchase Order No. 24000087 for Fiscal Year 2024 was originally issued for $250,000.00. Change order No. 1 in the amount of $60,000.00 was approved by the Chief Procurement Officer (CPO) on June 19, 2024, increasing the purchase order to $310,000.00.
The Department is requesting to increase the contract amount from the previously approved annual estimate of $250,000.00 to $350,000.00 for Fiscal Year 2024 and 2025. A vendor increase was approved by Tarpon Springs from $1.20 per gallon to $1.32 per gallon effective May 27, 2024, through May 26, 2025. Hernando County Utilities Department agreed to the increase for the final renewal term.
This piggyback contract is a three (3) year term contract, and the contract provides for three (3) additional one-year periods. The contract is currently in its last renewal period with an expiration of May 26, 2025.
The Chief Procurement Officer has reviewed this requirement for conformance to Procurement Ordinance and Purchasing Policies and Procedures.
FINANCIAL IMPACT
Funding in the amount of $40,000.00 is available in Hernando County Utilities Departments:
Fund: 4111- HCUD, Department: 07111- HCUD Water Operations, Account: 5305208 - Chemicals & Deodorants and Fund: 4111 - HCUD, Department: 07121 - HCUD Wastewater Operations, Account: 5305208 - Chemicals & Deodorants.
LEGAL NOTE
The Board has the authority to act on this item pursuant to Part II, Chapter 2, Article V of the Hernando County Code of Ordinances.
recommendation
RECOMMENDATION
It is recommended that the Board approve the annual increase of the Piggyback Term Contract No. 21-P00116/FH to Odyssey Manufacturing Company for bulk liquid Sodium Hypochlorite for the Utilities Department from $250,000.00 to $350,000.00 annually. It is further recommended the Board authorizes the CPO to approve change orders as they become necessary up to departments budgeted amount.