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Award of Sole Source Contract to Hach Company for Purchase of Lab Equipment and Supplies for Utilities Department (Contract No. 25-TSS01002/JC; Amount $150,000.00)
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BRIEF OVERVIEW
The Vendor/Contractor will supply all material and equipment in order to accomplish the purchase of Lab Equipment and Supplies for the Utilities Department, in Hernando County, Florida.
At the request of the Utilities Department, the sole source solicitation Lab Equipment and Supplies - Hach Company was issued to purchase lab equipment and supplies on an as-needed basis. The Utilities Department estimates an annual spend of $50,000.00.
On March 20, 2025, a Sole/Single Source Notice of Intent to award for Term Sole Source Contract No. 25-TSS01002/JC to Hach Company was posted per Procurement Policies and Procedures. The last day for receipt of information was April 2, 2025. As of this date, the Procurement Department had received no communications regarding the Notice of Intent to Sole Source.
In the State of Florida, the vendor Hach Company is the only authorized vendor in our geographical area for the supply of Hach Brand Products and this fact is verified by a formal letter from Hach Company.
Hach is the brand of the lab equipment and supplies that are currently used at all County wastewater treatment plants to comply with state requirements. The sole source request is to maintain the consistency and knowledge of this specialized equipment with the plant operators and facilities.
FINANCIAL IMPACT
Funds in the amount of $50,000.00 are available from:
Fund: 4111 - Hernando County Utilities, Department: 07111 - HCUD Water Operations, Account: 5305201 - Operating Supplies @ 20% of the cost, or $10,000.
Fund: 4111 - Hernando County Utilities, Department: 07121 HCUD Wastewater Operations, Account: 5305201 - Operating Supplies @ 80% of the cost, or $40,000.
LEGAL NOTE
In accordance with Part II, Chapter 2, Article V of the Hernando County Code of Ordinances.
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RECOMMENDATION
It is recommended the Board approve and authorize the Chairman’s signature on the attached Term Sole Source Contract No. 25-TSS01002/JC to Hach Company for the purchase of lab equipment and supplies, with an estimated annual spend of $50,000.00, for an initial three (3) year term contract with two (2) additional, one (1) year unilateral renewal options available at the discretion of the County.
It is further recommended the Board authorize the Chief Procurement Officer to approve change orders as they become necessary and required up to the allowable budget amount.