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Award of Term Contract to AB5 Enterprises for Mowing Services for Spring Hill Collector Roads (Contract No. 24-T00598/JC; Amount: $500,352.00)
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BRIEF OVERVIEW
The Procurement Department issued an Invitation to Bid (ITB) No. 24-T00598/JC on July 3, 2024, at the request of the Hernando County Department of Public Works, to obtain bids for Mowing Services - Spring Hill Collector Roads.
The Procurement Department staff placed the legal advertisement in the Hernando Sun on July 5, 2024. The ITB was sent to Three Thousand Two Hundred Twenty-One (3,221) matching vendor/contractors from the OpenGov website. The bid document was downloaded by Forty-Seven (47) vendor/contractors and Six (6) bid submissions were received.
Bids received are for one (1) mowing cycle at a total of twenty-seven (27) mowing locations with an estimation of eight (8) mowing cycles per calendar year:
BIDs RECEIVED:
AB5 Enterprises $ 20,848.00
The SOS Team $ 22,175.00
GMR Fence Land Services $ 25,728.00
JDMF, LLC $ 31,045.00
American Standard Landscaping, LLC $ 35,959.00
Terra Maintenance $265,162.00
Bids were reviewed and evaluated by the Procurement Department to determine if they were responsive and responsible. The bids were then reviewed and evaluated by the Department of Public Works staff for award recommendation based on price, conformance with specifications and the Bidder’s ability to perform the contract in accordance with the terms, conditions and specifications required.
The estimated annual expenditure is based on eight (8) mowing cycles per year for twenty-seven (27) locations: $20,848.00 x 8 = $166,784.00 annually.
A Notice of Intent to Award the contract to AB5 Enterprises dated November 19, 2024, was posted to the OpenGov website, and posted to the Hernando County Administration electronic public bulletin board. No responses were received.
The Chief Procurement Officer has reviewed this requirement for conformance to Procurement Ordinance and Procurement Policies and Procedures.
FINANCIAL IMPACT
FY 2025 funding for annual mowing contract in amount of $166,784.00 is available in following account.
Expense:
Fund: 1017 - LOGT 1-6 Fuel-Genl Transp, Department: 03232 - Road Maintenance-LOGT 1-6, Account: 5303413 - Contract Services-Mowing
LEGAL NOTE
In accordance with Part II, Chapter 2, Article V of the Hernando County Code of Ordinances.
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RECOMMENDATION
It is recommended the Board approve the award of Contract No. 24-T00598/JC for mowing services for rural collector roads to AB5 Enterprises for a three (3) year term in the amount of $500,352.00 (annual amount of $166,784.00) and approve and authorize the Chairman’s signature on the attached contract.
It is further recommended the Board authorize the Chief Procurement Officer to approve change orders as they become necessary and required up to the allowable budget amount.
There are two (2) additional one (1) year unilateral renewal options available in accordance with Contract condition/provision on Paragraph 8.1, of the contract.