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Addition of Contingency Funding and Change Order No. 4 Due to Delay In Implementation of Payroll Services With Tyler Technologies, Inc., For Public Sector and Education Administration Software Solutions With Related Services for Dedicated Project Manager Services and Remote Implementation (Contract No. 25-P0191C; Change Order Amount: $738,400.00)
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BRIEF OVERVIEW
On December 3, 2024, the BOCC approved award of Contract No. 25-P0191C to Tyler Technologies, Inc., for the Tyler Technologies ERP EPL for $6,299,320.00 and $143,550 in estimated travel expenses for Tyler personnel to provide onsite services.
The purchase order was originally issued for $6,442,870.00.
Hernando County Office of Management and Budget has requested Change Order No. 4 for Project Manager and Remote Implementation services. Change Order No. 4 in the amount of $108,400.00, would increase the purchase order to $6,794,171.00.
Staff is also requesting a contingency amount of $630,000 (10% of original contract award) for any future changes, which would increase the purchase order to $7,424,171.00.
Change Order No. 1 was a no-cost administrative change to move funds to multiple lines due to Finance Plus system limits per line of $999,999.99. Change Order No. 1 was approved by the Chief Procurement Officer on March 3, 2025, for an administrative change.
Change Order No. 2 was to increase the purchase order to add additional services of Open Finance and Pattern Stream in the amount of $110,260.00.
Change Order No. 3 was to increase the purchase order to add Enterprise Permitting & Licensing Users in the amount of $132,641.00.
STRATEGIC PLAN INITIATIVES
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FINANCIAL IMPACT
Funding will be available from the following account after approval of the budget transfer:
Expense:
Fund: General Fund - B001, Department: Board of County Commissioners - 100, Account: Capital Software > $150K - 566801
CIP Project: 110270 Comprehensive ERP Software, included in FY 26 CIP.
LEGAL NOTE
The Board has the authority to act on this item pursuant to Chapter 2, Article V of the Hernando County Code of Ordinances.
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RECOMMENDATION
It is recommended the Board approve the attached budget transfer and Change Order No. 4 in the amount of $108,400.00 and the $630,000 contingency to Tyler Technologies, Inc., for Purchase Order No. 25000437, bringing the total purchase order amount to $7,424,171.00.
It is further recommended the Board authorize the Chief Procurement Officer to approve change orders, as necessary and required up to the allowable budgeted amounts.