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Award of Contract to Hawkins, Inc., d/b/a Hawkins Water Treatment Group, Inc., and Odyssey Manufacturing for Supply of Liquid Sodium Hypochlorite for Use at Water and Wastewater Treatment Plants (Contract No. 24-T00798/JC; Amount: $2,706,375.00)
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BRIEF OVERVIEW
At the request of the Hernando County Utilities Department the Procurement Department issued Invitation to Bid (ITB) No. 24-T00798/JC on July 3, 2024, to obtain bids for the Supply and Delivery of Sodium Hypochlorite.
The Procurement Department placed the legal advertisement in the Hernando Sun on July 5, 2024, and the OpenGov website on July 3 ,2024. The bid was sent to three thousand two hundred and eight (3,208) matching vendors/contractors from the website. The bid document was downloaded by eighteen (18) vendor/contractors and four (4) bid submissions were received.
BIDs RECEIVED:
Delivery Group A:
Odyssey Manufacturing Co. $ 620,375.00
Allied Universal Corp. $ 670,005.00
Univar Solutions USA, LLC $1,134,400.00
Delivery Group B:
Hawkins Inc. DBA Hawkins Water $ 281,750.00
Treatment Group, Inc.
Delivery Group A: Water Reclamation and Water Treatment Facilities with facility storage tank capacities ranging from 1,000 to 5,400 gallons.
Delivery Group B: Twelve (12) potable well-sites in residential neighborhoods throughout Hernando County.
Bids were reviewed and evaluated by the Procurement Department to determine if they were responsive and responsible. The bids were then reviewed and evaluated by the Hernando County Utilities Department for award recommendation based on price, conformance with specifications and the Bidder's ability to perform the contract in accordance with the terms, conditions and specifications required.
Notices of Intent to Award the contract to Odyssey Manufacturing Co. for Delivery Group A and Hawkins, Inc., DBA Hawkins Water Treatment Group, Inc., for Delivery Group B dated August 19, 2024, were posted to the OpenGov website as well as posted to the Hernando County Administration electronic public bulletin board.
Odyssey Manufacturing Co. - Delivery Group A: Estimated annual spend 354,500.00 gallons annually x $1.75 per gallon = $620,375.00.
Hawkins, Inc., DBA Hawkins Water Treatment Group, Inc. - Delivery Group B: Estimated annual spend 115,000 gallons annually x $2.45 per gallon = $281,750.00
Contract Amount: ($620,375 + $281,750) x 3 years = $2,706,375.00
The Chief Procurement Officer has reviewed this requirement for conformance to procurement Ordinance and Procurement Policies and Procedures.
FINANCIAL IMPACT
Funds for the total three (3) year project, in the amount of $2,706,375.00, will be available from Fund: 4111 - Hernando County Utilities Fund, Dept: 07121 & 07111 - HCUD Water and Waste Water Operations, Account No.: 5305208 - Chemical & Deodorants.
LEGAL NOTE
In accordance with Part 11, Chapter 2, Article V of the Hernando County Code of Ordinances.
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RECOMMENDATION
It is recommended that the Board approve and authorize the Chairperson’s signature on attached Contract No. 24-T00798/JC for the supply and delivery of Sodium Hypochlorite to Odyssey Manufacturing Co., for Delivery Group A and Hawkins, Inc., DBA Hawkins Water Treatment Group, Inc., for Delivery Group B.
It is further recommended the Board authorize the Chief Procurement Officer to approve change orders as they become necessary and required up to the allowable budget amount.