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Final Close-Out of Contract With B.R.W. Contracting, Inc., for Reconstruction and Paving of Royal Highlands and Ridge Manor Roads (Contract No. 23-C00326/AP; Final Amount: $150,704.05)
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BRIEF OVERVIEW
Contract No. 23-C00326/AP, awarded by the Board on October 10, 2023, Doc Id. No. 12531, to B.R.W. Contracting, Inc., in the amount of $2,518,806.00.
Change Order No. 1 in the amount of $26,453.00 was approved by the Chief Procurement Officer (CPO) on August 1, 2024, to add additional materials and add ten (10) days to the timeline. The purchase order was increased from $2,518,806.00 to $2,545,259.00.
Change Order No. 2 in the amount of $24,000.00 was approved by the CPO on September 2, 2024, to add additional gopher tortoise excavations and relocations on Arbor Street and Emerald Drive. The purchase order was increased from $2,545,259.00 to $2,569,259.00.
Change Order No. 3 in the amount of $3,900.00 was approved by the CPO on October 28, 2024, to add additional gopher tortoise burrow monitoring on Arbor St. The purchase order was increased from $2,569,259.00 to $2,573,159.00.
Change Order No. 4 in the amount of $6,300.00 was approved by the CPO on November 5, 2024, for additional construction work. The purchase order was increased from $2,573,159.00 to $2,579,459.00.
Change Order No. 5 in the amount of $1,950.00 was approved by the CPO on December 13, 2024, to add additional gopher tortoise burrow monitoring on Emerald Drive. The purchase order was increased from $2,579,459.00 to $2,581,409.00.
Change Order No. 6 was approved by the CPO on January 15, 2025. for no cost ten (10) day extension due to weather related delays. The purchase order amount was not changed.
Change Order No. 7 in the amount of $1,300.00 was approved by the CPO on February 3, 2025, to add additional gopher tortoise burrow monitoring to Nodoc Road. The purchase order was increased from $2,581,409.00 to $2,582,709.00.
Change Order No. 8 in the amount of -$337,653.00 was approved by the CPO on April 14, 2025, for final Add/Deducts for field changes during construction. The purchase order was decreased from $2,582,709.00 to $2,245.056.00.
On October 10, 2023, the Board reviewed five (5) Municipal Service Benefit Unit (MSBU) projects for eligibility under the County’s one-third cost-sharing program. Following the review, two (2) projects were approved for funding. Subsequently, on November 7, 2023, the Board adopted Amendment 1 (Doc. ID 12978) in the amount of $794,819.00 to support these projects. Purchase Order No. 24000471 was issued, and all associated work has been completed. Retainage was paid for Purchase Order No. 24000471, and the purchase order was closed out on September 14, 2024.
The Final Contract amount for Purchase Order No. 24000467 is $2,245,056.00.
The work has been completed and B.R.W. Contracting, Inc., has submitted its Final Pay Application No. nine (9) in the amount of $150,704.05. All releases properly include Hernando County. B.R.W. Contracting, Inc., has signed a release of lien. All notices of liens or claims of lien have been released on the project.
FINANCIAL IMPACT
Funding in the amount of $40,475.00 is available in the following:
Fund: 1013 - Constitutional Gas Tax, Department: 03211 - Debt Srv/Reserv-Const GT, Account: 5616313 - Improv-Surface Treatment
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The retainage amount of $110,229.05 is maintained on the balance sheet:
Fund: 1013 - Constitutional Gas Tax, Account: 2050157 - Retainage - B.R.W. Contracting, Inc.
LEGAL NOTE
The Board has the authority to act on this item pursuant to Part II, Chapter 2, Article V of the Hernando County Code of Ordinances.
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RECOMMENDATION
It is recommended that the Board approve Final Pay Request No. Nine (9) in the amount of $150,704.05 to B.R.W. Contracting, Inc., to close out Contract No. 23-C00326/AP.
The final Contract amount is $2,245,056.00, a decrease of $273,750.00 from BOCC award.