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Award of Sole Source Contract With Centrisys CNP Corporation for Centrifuge Equipment Repair for Utilities Department (Contract No. 23-TS00287/SF; Amount: $90,000.00); and Equipment Lease With Centrifuge-Systems, LLC, a/k/a Centrisys for Lease of Centrifuge Equipment for Utilities Department (Contract No. 23-TS0089/SF; Amount: $118,400.00)
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BRIEF OVERVIEW
The Centrifuge Equipment in operation at Hernando County Utilities Department’s Airport WRF is in need of a repair that will take the equipment out of service for an estimated 90 days. Because the plant cannot be in operation without this equipment, it will be necessary to lease equipment while the plant’s equipment is being repaired. The Lease Agreement would not be executed until Centrisys schedules service dates for the Centrifuge Repair. A Single Source request for the repair and lease services is being requested because all existing plant equipment is designed for use with a Centrisys Centrifuge.
On April 25, 2023, a Sole/Single Source Notice of Intent to award for Term Single Source Contract No. 23-TS00287 to Centrisys CNP Corporation was posted per Procurement Policies and Procedures. The Procurement Department has received no communications regarding the Notice of Intent to Sole Source. The last day for receipt of information was May 10, 2023.
On April 26, 2023, a Sole/Single Source Notice of Intent to award for Term Single Source Contract No. 23-TS0089 to Centrisys CNP Corporation was posted per Procurement Policies and Procedures. The Procurement Department has received no communications regarding the Notice of Intent to Sole Source. The last day for receipt of information was May 12, 2023. At the time of posting estimated costs included one month rental, freight, commissioning, and decommissioning. Total anticipated lease costs have been revised to include two additional months.
FINANCIAL IMPACT
Funding in the amount of $90,000 is available in HCUD Renewal and Replacement Fund 4121, Repair/Maint Sewer Plants Account No. 07201-5304617 and the amount of $118,400 is available in Hernando County Utilities Fund 4111, HCUD Wastewater Operation-Rental/Lease Equipment Account No. 07121-5304401.
LEGAL NOTE
In accordance with Part II, Chapter 2, Article V of the Hernando County Code of Ordinances, as well as Chapter 125, Florida Statutes.
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RECOMMENDATION
It is recommended that the Board approve and authorize the Chairman’s signature on attached Term Sole Source Contract No. 23-TS00287 to Centrisys CNP Corporation for Centrifuge repair in the amount of $90,000.
It is further recommended that the Board approve and authorize the Chief Procurement Officer’s signature on the attached Centrisys lease agreement (Contract No. 23-TS0089; $118,400.00) to be executed contingent upon scheduling of Centrifuge repair in accordance with Contract No. 23-TS00287.
It is further recommended that the Board authorize the Chief Procurement Officer to approve change orders for 23-TS00287 and 23-TS0089 as they become necessary and allowable up to approved budgeted amounts and to approve renewal of the contract when there is no change to terms, conditions and/or pricing.