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Change Order No. 2 to Purchase Order With Vector Fleet Management, LLC, for Contractor Operated Parts Store for Fleet Department (Contract No. 21-RG0014/PH; Amount: $535,000.00)
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BRIEF OVERVIEW
On July 27, 2021, the BOCC approved awarded Contract No. 21-RG0014/PH for Contractor Operated Parts Store (COPARS) to Vector Fleet Management, LLC (Agenda Item No. 18589) for $616,979.00 and authorized the Chief Procurement Officer to approve change orders up to annual budget amounts.
Purchase Order No. 25000194 was originally issued for $616,979.00.
Change order No. 1 in the amount of $300,000.00 was approved by the Board on March 11, 2025, for purchase of additional parts as needed in Fiscal Year 2025. The purchase order increased from $616,979.00 to $916,979.00.
Hernando County Fleet Department has requested Change Order No. 2 in the amount of $535,000.00 for purchase of additional parts as needed in Fiscal Year 2025. Fleet anticipated an increase in parts needed due to the age of vehicles/equipment and the increased cost of parts. Change Order No. 2, in the amount of $535,000.00 would increase the purchase order to $1,451,979.00.
Hernando County Fleet Department anticipated the increased need for parts and has budgeted $1,548,370 in parts in FY25, which will cover the cost of the change order.
FINANCIAL IMPACT
Funding, in the amount of 535,000.00, is available in Fleet Department.
Fund: 5071 - Vehicle Maintenance, Department: 08021 - Vehicle Maintenance, Account: 5305212 - Oper Supp-Parts
LEGAL NOTE
The Board has the authority to act on this item pursuant to Part II, Chapter 2, Article V of the Hernando County Code of Ordinances.
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RECOMMENDATION
It is recommended that the Board approve Change Order No. 2 in the amount of $535,000.00 for Purchase Order No. 25000194 bringing the total purchase order amount to $1,451,979.00 for Vector Fleet Management, LLC.
It is further recommended that the Board approve increasing the annual approved expenditure amount to $1,500,000.00.