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Award of Construction Agreement to DB Civil Construction, LLC, for Hayman Road Safety Upgrade Project From Twister Lane to Deepwell Drive for Department of Public Works (Contract No. 24-CG00873/JC; Amount: $1,119,000.00)
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BRIEF OVERVIEW
The Procurement Department issued Invitation to Bid (ITB) No. 24-CG00873/JC on August 28, 2024, at the request of the Hernando County Department of Public Works to obtain bids for road paving services for the Hayman Road from Twister Lane to Deepwell Drive Safety Upgrades SCOP 449053-1-54-01 (Rebid) project. Original Invitation to Bid was released on May 15, 2024, and received one bid submission. After review by the Department of Public Works, the bid was deemed to not be in line with the engineer’s estimate, and the project was readvertised.
The Procurement Department placed the legal advertisement in the Tampa Bay Times on September 1, 2024, and the OpenGov website on August 28, 2024. The bid was sent to three thousand three hundred forty-seven (3,347) matching vendors/contractors from the website. The bid document was downloaded by forty-four (44) vendor/contractors and three (3) bid submissions were received.
BID RECEIVED:
OPTION 1 - TRADITIONAL CONSTRUCTION METHOD:
Ajax Paving Industries of Florida, LLC $2,164,764.00
Cathcart Construction Company-Florida LLC $2,776,109.70
DB Civil Construction, LLC $1,119,000.00
OPTION 2 - FULL DEPTH RECLAMATION CONSTRUCTION METHOD:
Ajax Paving Industries of Florida, LLC No Bid
Cathcart Construction Company-Florida LLC $2,792,603.70
DB Civil Construction, LLC No Bid
Bids were reviewed and evaluated by the Procurement Department to determine if they were responsive and responsible. The bids were then reviewed and evaluated by the Hernando County Department of Public Works and Florida Department of Transportation (FDOT) for award recommendation based on price, conformance with specifications and the Bidder's ability to perform the contract in accordance with the terms, conditions and specifications required.
A Notice of Intent to Award the contract to DB Civil Construction, LLC dated November 21, 2024, was posted to the OpenGov website, and posted to the Hernando County Administration electronic public bulletin board. No challenges to the Notice of Intent to Award were received.
The Chief Procurement Officer has reviewed this requirement for conformance to Procurement Ordinance and Purchasing Policies and Procedures.
FINANCIAL IMPACT
Funds of $1,119,000.00 are available in the following accounts:
Hayman Road Construction Improvements
Fund: 1022 - Gas Tax 1-5 Residential Roads, Department: 34605 - St Grant-SCOP 55.3009 Construction, Account: 5616306 - Improve Roads and Bridges in the amount of $467,000.00. The amount of $467,000.00 is the Small County Outreach Program (SCOP) Grant award amount.
Fund: 1022 - Gas Tax 1-5 Residential Roads, Department: 03241 - Additional Local Option Gas Tax 1-5 Res Roads Account: 5616306 - Improve Roads and Bridges, in the amount of $652,000.00 with approval of the attached budget amendment.
LEGAL NOTE
In accordance with Part II, Chapter 2, Article V of the Hernando County Code of Ordinances.
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RECOMMENDATION
It is recommended that the Board approve and authorize the Chairman’s signature on the attached construction agreement (Contract No. 24-CG00873/JC) for Hayman Road from Twister Lane to Deepwell Drive Safety Upgrades SCOP 449053-1-54-01 in the bid amount of $1,119,000.00 to DB Civil Construction, LLC. It is further recommended the BOCC approve the attached associated budget amendment and authorize the Chief Procurement Officer to approve change orders as they become necessary and required up to budgeted amounts.