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Final Close-Out of Contract With Wharton-Smith, Inc., for Airport Reclamation Facility Phase III Expansion Project (Contract No. 20-CG0122/DK; Amount: $1,012,143.54)
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BRIEF OVERVIEW
The Airport Reclamation Facility, Phase III Expansion Project was awarded by the Board on November 17, 2020, Doc Id. No. 17632 A, to Wharton-Smith, Inc., in the amount of $24,262,000.00.
Change Order One (1) was required to decrease purchase order in the amount of $3,249,009.88 for Owner Direct Purchases of materials. Purchase order was decreased from $24,262,000.00 to $21,012,990.12.
Change Order Two (2) was required to decrease purchase order in the amount of $2,722,483.32 for Owner Direct Purchases of materials. Purchase order was decreased from $21,012,990.12 to $18,290,506.80.
Change Order Three (3) was required to decrease purchase order in the amount of $178,877.19 for Owner Direct Purchases of materials. Purchase order was decreased from $18,290,506.80 to $18,111,629.61.
Change Order Four (4) was required for a no-cost change to add the second year of the Florida Springs Grant Multi-year funding in the amount of $6,250,000.00 to the Grant portion and reduce the Capital portion by same amount.
Change Order Five (5) was required to increase purchase order due to adding back Owner Direct Purchases for Philadelphia Mixing Solutions, Ltd., and Veolia Water Technologies, Inc., d/b/a Kruger. Both companies would not except the Hernando County Utilities Department (HCUD) terms and conditions. Total increase was for $1,198,649.24. Purchase order was increased from $18,111,629.61 to $19,310,278.85.
Change Order Six (6) was required to increase purchase order total for additional water stop and disk filter platform modifications. Total increase is $4,883.35. Purchase order was increased from $19,310,278.85 to $19,315,162.20.
Change Order Seven (7) was required to increase purchase order total for stainless steel pipe material. Total increase is $51,040.20. Purchase order was increased from $19,315,162.20 to $19,366,202.40.
Change Order Eight (8) was required to increase purchase order total for 36” FE piping invert discrepancy to line item 8 disk filters. Total increase is $19,001.64. Purchase order was increased from $19,366,202.40 to $19,385,204.04.
Change Order Nine (9) was required to increase purchase order total for 30” headworks pipe repair. Total increase is $7,458.00. Purchase order was increased from $19,385,204.04 to $19,392,662.04.
Change Order Ten (10) was required to increase purchase order total for sludge tank decant valve and floating decanter. Total increase is $56,666.96. Purchase order was increased from $19,392,662.04 to $19,449,329.00.
Change Order Eleven (11) was required to increase purchase order total for second flowmeter to measure from the new treatment train. This flowmeter was not accounted for by the design engineer during design phase. Total increase is $22,750.83. Purchase order was increased from $19,449,329.00 to $19,472,079.83.
Change Order Twelve (12) was required to increase purchase order total for monitoring wells, which are required. The monitoring wells were not included by the engineer in the bid package. Total increase is $33,810.00. Purchase order was increased from $19,472,079.83 to $19,505,889.83.
Change Order Thirteen (13) was completed increasing purchase order total for 3rd year funding. Total increase is $1,158,500.00. See Change Order 14 decreasing the funds in Adminsys this increase was done in error. Purchase order was increased in Adminsys from $19,505,889.83 to $20,664,389.83.
Change Order Fourteen (14) was an internal change order only. This will not change values in Finance Plus. Change order 13 was increased in Adminsys in error. Decreased $1,158,500.00 in Adminsys only to match Finance Plus. Purchase order was decreased in Adminsys from $20,664,389.83 to $19,505,889.83.
Change Order Fifteen (15) was required to increase purchase order for six 8” blower discharge valves not purchased that were deducted from the Owner Direct Purchase. Total increase is $4,160.00. Purchase order was increased from $19,505,889.83 to $19,510,049.83.
Change Order Sixteen (16) was an internal change order to correct accounting, funds from Change Order 15. Funds were placed in wrong account. Reduce Line 16 in the amount of $4,160.00 and add Line 38 in the amount of $4,160.00.
Change Order Seventeen (17) was an internal change order to align change order numbering between Adminsys and Finance Plus. No change to funds.
Change Order Eighteen (18) was required to increase purchase order total for additional necessary parts and labor. Total increase is $52,356.53. Purchase order was increased from $19,510,049.83 to $19,562,406.36.
Change Order Nineteen (19) was required to increase purchase order total for
Knife gate valves that will be used in upcoming Airport WRF headworks flow diversion project. Total increase is $37,817.75. Purchase order was increased from $19,562,406.36 to $19,600,224.11.
Change Order Twenty (20) was required to increase purchase order total for headworks modifications. Total increase is $994,937.99. Purchase order was increased from $19,600,224.11 to $20,595,162.10.
Change Order Twenty-one (21) was required to increase purchase order total to move the step feed BNR system to an adjacent wall to meet NEC code. Total increase is $5,112.34. Purchase order was increased from $20,595,162.10.10 to $20,600,274.44.
Change Order Twenty-two (22) was required to increase purchase order total to replace chlorine lines due to existing lines being clogged and beyond repair. Time extension for Final Completion date extended 131 days. New date May 31, 2023. Total increase is $16,003.07. Purchase order was increased from $20,600,274.44 to $20,616,277.51.
Change Order Twenty-three (23) was required to increase purchase order total for additional lab testing for the influent and effluent composite samples. Additionally, a portable TSS meter to calibrate the TSS probes as well as a peristaltic pump to obtain samples. Total increase is $15,610.92. Purchase order was increased from $20,616,277.51 to $20,631,888.43.
Change Order Twenty-four (24) was required to decrease purchase order total to close out purchase order. This project is complete. Total decrease was for $685,625.31. Purchase order was decreased from $20,631,888.43 to $19,946,263.12.
The Final Contract amount is $19,946,263.12 (PO No. 21000484).
The work has been completed and Wharton-Smith, Inc., has submitted its Final Pay Application No. Twenty Seven (27) in the amount of $1,012,143.54.
All releases properly include Hernando County. Wharton-Smith, Inc., has signed a release of lien. No notices of lien or claims of lien have been filed on the project.
FINANCIAL IMPACT
Funding in the amount of $1,012,143.54 is available in the following accounts: Account No. 07244-5626574 (CIP-Arpt Subrg WWTP I, II) in the amount of $15,610.92 and Retainage Account No. 4144-2050221 (Retainage - Wharton-Smith, Inc.) in the amount of $996,532.62.
LEGAL NOTE
The Board has authority to act on this matter pursuant to Chapter 125, Florida Statutes.
recommendation
RECOMMENDATION
It is recommended the Board approve final pay Request No. Twenty-seven (27) in the amount of $1,012,143.54 to Wharton-Smith, Inc., to close out the Final Close-Out of Contract with Wharton-Smith, Inc., for Airport Reclamation Facility, Phase III Expansion project under Contract No. 20-CG0122/DK.
The Final Contract amount is $19,946,263.12, a decrease of $4,315,736.88 from BOCC award.