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Revisions to County Procurement Manual
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BRIEF OVERVIEW
Hernando County’s Purchasing and Contracts Policies and Procedures manual was last revised November 9, 2020. A revised Procurement Manual was presented to the BOCC on February 27, 2024. At that time, the BOCC directed that the contingency portion of the manual as written required further discussion before approval and it was decided that the portion of the manual related to contingency funds would be discussed during a budget workshop. The meeting date for that workshop is not yet determined, but is anticipated to be held during July 2024 budget workshops subsequent to the development of the proposed fiscal year 2025 Capital Improvement Plan (CIP). Until such time as the BOCC engages in the CIP workshop the contingency portion of the manual has been removed and replaced with the County’s current policy. A tracked changes version of the manual displaying all revisions from the February 27, 2024, presentation is attached.
At the direction of the BOCC, the manual has been updated and is being recommended for approval.
This revision rescinds all policies and procedures included in the current manual, which includes:
Procedure Name Procedure #
Purchasing Procedures Manual 010b
Delegation of Commitment Authority 020g
Approval Requirements for Purchases 030e
Requisition/Purchase Order Processing 040f
Purchasing Cards 050i
Blanket Purchase Orders 055b
Emergency Purchases 060f
Sole/Single Source 070a
Change Orders 080f
Purchase Order Expediting & Cancellation 090b
Processing Receiving Reports 100b
Procurement of Professional Services 120k
Procurement of Consulting Services (Non-CCNA) 125c
Contract Administration 130g
Bids and Quotation Processing & Evaluation 140i
Surplus Property 160g
Grant-Related Procurements 1 80
Hernando County FTA Procurement Procedures 185
Vendor Performance Evaluations 200a
Contracting Professional Services 18-02
FINANCIAL IMPACT
NA
LEGAL NOTE
The Board has the authority to act on this matter pursuant to Chapter 125, Florida Statutes.
recommendation
RECOMMENDATION
It is recommended that the Board approve the revised Hernando County Procurement Manual to be effective upon Board approval.