TITLE
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Increased Annual Expenditure and Change Order No. 1 to Purchase Order With Consolidated Forest, LLC, d/b/a American Mulch & Soil, LLC, for Yard Waste Mulching Services for Recycling Department (Contract No. 24-TF00884; Amount of Change Order: $111,000.00; Amount of Increased Annual Expenditure: $266,700.00)
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BRIEF OVERVIEW
On February 25, 2025, the Board approved award of Contract No. 24-TF00884 to Consolidated Forest LLC dba American Mulch & Soil LLC for Yard Waste Mulching Services for $459,900.00, with an estimated annual spend of $153,300.00.
The purchase order was originally issued for $153,300.00. Change Order No. 1 in the amount of $111,000.00, would increase the Purchase Order to $264,300.00.
Hernando County Solid Waste & Recycling Department has requested an increase of $111,000.00 for Purchase Order No. 26000631 to pay outstanding invoices for FY26 and is also requesting an increase of the annual spend for Contract 24-TF00884 for an estimated $420,000.00 per year due to a projected increase in the number of grinds needed for FY27.
STRATEGIC PLAN INITIATIVES
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FINANCIAL IMPACT
Funding in the amount of $111,000.00 is available in the following for FY26:
Expense:
Fund: Solid Waste Fund - B421; Department: Solid Waste - 220; Group: Solid Waste and Recycling - 14201; Account: Operating Other Services - 533400 ($55,000)
Fund: Solid Waste Fund - B421; Department: Solid Waste - 220; Group: Solid Waste and Recycling - 14201; Account: Operating-Repairs&Maint Srvs - 534600 ($56,000)
Funding in the amount of $420,000.00 is available from budgeted funds in the following for FY27:
Expense:
Fund: Solid Waste Fund - B421; Department: Solid Waste - 220; Group: Solid Waste and Recycling - 14201; Account: Contracted Services - 533401
LEGAL NOTE
The Board has the authority to act on this item pursuant to Chapter 2, Article V of the Hernando County Code of Ordinances.
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RECOMMENDATION
It is recommended the Board approve Change Order No. 1 in the amount of $111,000.00 to Consolidated Forest LLC dba American Mulch & Soil LLC for Purchase Order No. 26000631, bringing the total Purchase Order amount to $264,300.00.
It is further recommended that the Board approve an increase in the annual expenditure for an estimated annual spend of $420,000.00 beginning FY27 and authorize the Chief Procurement Officer to approve change orders as necessary and required up to the allowable budgeted amounts.