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Award of Construction Contract to Hartman Civil Construction Co., Inc., for Ayers Road Stormwater Management Facility Repair and Quality Drive Pond Southeast Flume Restoration Projects for Department of Public Works (Contract No. 25-C01032/JG; Amount: $237,388.00)
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BRIEF OVERVIEW
The Procurement Department issued Invitation to Bid (ITB) No. 25-C01032/JG on May 14, 2025, at the request of the Hernando County Public Works Department, to obtain bids for the Ayers Road Stormwater Management Facility-4 Repair and Quality Drive Pond SE Flume Restoration.
The Procurement Department placed the legal advertisement in the Hernando Sun on May 16, 2025, the Tampa Bay Times on May 18, 2025, and the OpenGov website on May 14, 2025. The bid was sent to three thousand, six hundred sixty-eight (3,668) matching vendor/contractors from the eProcurement portal. The bid document was downloaded by forty-one (41) vendor/contractors and three (3) submissions were received.
BIDs RECEIVED:
1. Hartman Civil Construction Co., Inc. $237,388.00*
2. KM2H, LLC $349,999.00
3. DB Civil Construction, LLC $431,565.00
Bids were reviewed and evaluated by the Procurement Department to determine if bids were responsive and responsible. The bids were then reviewed and evaluated by the Hernando County Public Works Department staff for award recommendation based on price, conformance with specifications and the Bidder’s ability to perform the contract in accordance with the terms, conditions and specifications required.
A Notice of Intent to Award the contract to Hartman Civil Construction Co., Inc., dated June 30, 2025, was posted to the OpenGov website and posted to the Hernando County Administration electronic public bulletin board. No challenges to the Notice of Intent to Award were received.
The Chief Procurement Officer has reviewed this requirement for conformance to Procurement Ordinance and Purchasing Policies and Procedures.
FINANCIAL IMPACT
Funding in the amount of $237,388.00 is available in the following:
Fund: 7552 - Stormwater Mgmt MSTU, Department: 09552 - Stormwater Mgmt MSTU, Account: 5305263 - Uncapitalized Improvements for Ayers Road Facility 4 Repair in the amount of $115,750.00 for the Ayers Road Stormwater Mgmt Facility 4 repair and
Fund: 7552 - Stormwater Mgmt MSTU, Department: 09552 - Stormwater Mgmt MSTU, Account: 5606309 - Improv Stormwater in the amount of $121,638.00 for the Quality Drive Pond Flume Replacement
LEGAL NOTE
In accordance with Part II, Chapter 2, Article V of the Hernando County Code of Ordinances.
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RECOMMENDATION
It is recommended that the Board approve and authorize the Chairman’s signature on the attached construction contract to Hartman Civil Construction Co., Inc., for the Ayers Road Stormwater Management Facility-4 Repair and Quality Drive Pond SE Flume Restoration project for Contract No. 25-C01032/JG in the bid amount of $237,388.00.
It is further recommended the Board authorize the Chief Procurement Office to approve change orders as necessary and required up to budgeted amounts.