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Board Reconsideration of Lease Agreement With Robert A. Buckner for Office Space for Information Technology Department Located at 18 South Main Street and Associated Budget Amendment
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BRIEF OVERVIEW
The Clerk's Information Technology (IT) Department requires additional space to accommodate its growing operational needs to ensure efficient service delivery. To address this, the County has identified a suitable location and negotiated a lease agreement for 5,786 square feet at 18 South Main Street, Brooksville (Key No. 141064) from Robert Buckner. The term begins April 1, 2025, and ends March 31, 2032.
Per the Board's request at the February 25, 2025, BOCC meeting (LS 15510), the Property Management Department has prepared an analysis comprised of comparable rental rates for review by the Board. This analysis contains current market trends and reflects competitive pricing. As a unique benefit, and included with this proposed lease, are the construction costs for the site, which will be amortized over a one-year period by the lessor.
It is recommended that the Board approve and authorize the Chairman's signature on the attached lease agreement to secure much-needed space for the IT Department. It is further recommended that the Board approve the attached associated budget amendment.
FINANCIAL IMPACT
The FY25 budget needed would be $40,500.00. That is calculated starting in April of 2025 through September 30th of 2025, or 6 months at the base rent of $6,750.00 per month ($6,750.00 * 6 = $40,500.00).
The rate changes in March of each year; hence, the FY26 rate would increase because of that and it being a full year. The FY26 total for the full year would be $82,421.00, as summarized in the attached PDF.
Funding, in the amount of $47,250.00, for the proposed lease agreement in FY25 will be available with approval of the attached Budget Amendment in:
Fund: 0011 - General Fund, Department 01701 - Facilities Maintenance, Account: 530440...
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