TITLE
title
Utilization of Sourcewell Contract With Syn-tech Systems, Inc., for Fuel Controller System for Fleet Department (Estimated Annual Amount: $340,957.94)
body
BRIEF OVERVIEW
On December 28, 2023, Hernando County Fleet Department submitted a request to the Procurement Department to piggyback Sourcewell Contract No. 092920-SYS, to provide new fuel controller system for County fuel sites located at Fleet, Wiscon Utilities, and Fire Departments with a contract expiration of December 7, 2024, and one (1) additional one (1) year renewal period.
Hernando County Fleet currently has a contract with Asset Works that expires March 31, 2024, for current fuel controller system and is requesting a piggyback approval with Syntech Systems, Inc., to provide these services for the contract term with renewal, in the estimated spend amount of $340,957.94.
• Equipment, Labor, Installation and Software estimated total funding of $332,077.94.
• Annual FMLive Service is estimated as $8,880.00 annually for two-year (contract term with an additional one (1) year renewal).
Hernando County Procurement Department has assigned File No. 24-P0120Q to this Contract for tracking purposes.
The Chief Procurement Officer has reviewed this requirement for conformance to Procurement Ordinance and Purchasing Policies and Procedures.
FINANCIAL IMPACT
A Budget Amendment was completed by Hernando County Fleet November 30, 2023, to add additional funds in Account No. 08011-5606301 (Central Fuel System/ Improv GRTR than 50,000.00) for FY24. Total funding for FY 24 is $340,957.94.
LEGAL NOTE
The Board has the authority to act on this matter pursuant to Chapter 125, Florida Statutes.
recommendation
RECOMMENDATION
It is recommended the Board approve the utilization of Sourcewell Contract No. 092920-SYS (Hernando County File No. 24-P0120Q) with Syntech Systems, Inc., for the contract term with renewal, in the estimated spending amount of $340,957.94.