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Change Order No. 4 to Emergency Purchase Order With CTC Disaster Response, Inc., for Emergency Debris Removal Services Due to Hurricane Milton for Department of Public Works (Contract No. 24-TF00708/AP; Amount: $4,000,000.00)
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BRIEF OVERVIEW
On July 30, 2024, the BOCC approved award of Contract No. 24-TF00708/AP to CTC Disaster Response, Inc., for an estimated amount of $7,200,000 for Three (3) years and estimated annual amount of $2,400,000.00.
Purchase Order No. 25000052 was originally issued for $100,000.00.
Change Order No. 1 was requested to increase contract pricing to $14.00 per cubic yard due to market adjustment. No increase in Purchase Order amount of $100,000.00.
Change Order No.2 in the amount of $7,000,000.00 was approved by the Board on December 17, 2024, to allow for continued Debris Removal due to Hurricane Milton. Purchase order increased from $100,000.00 to $7,100,000.00.
Change Order No.3 was a no-cost administrative change to correct Finance Plus total amounts per line not to exceed $999,999.99 per line due to Hurricane Helene. No increase in Purchase Order amount of $7,100,000.00.
Hernando County Department of Public Works has requested change order No. 4 in the amount of $4,000,000.00 to cover any additional invoices that come in for Debris Removal due to Hurricane Milton before finalization of the Purchase Order. Change Order No. 4, in the amount of $4,000,000.00, would increase the purchase order to $11,100,000.00.
FINANCIAL IMPACT
Funding, in the amount of $4,000,000.00 will be encumbered to:
Fund: 0011 - General Fund, Department: 40011 - General Fund Disaster, Account: 5303401 - Contracted Services.
FEMA reimbursement is anticipated; however, the amount and time frame of reimbursement is unknown currently.
OMB is moving applicable storm related POs and budget to the General Fund (GF) Disaster department to consolidate the encumbrances and actuals from applicable departments.
An ARPA project budget in t...
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