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Ratification of Emergency Purchase Order to TFR Enterprises, Inc., for Emergency Debris Hauling Resulting From Hurricane Idalia (Contract No. 20-TF0023)
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BRIEF OVERVIEW
As Hurricane Idalia approached on August 28, 2023, Hernando County activated the Debris Hauling Contract, 20-TF0023, utilizing the top ranked contractor, TFR Enterprises, Inc., to expedite the cleanup process following landfall.
The Procurement Department issued Purchase Order No. 23001068 in the amount of $50,000.00 on August 28, 2023, to TFR Enterprises, Inc. Hernando County continued to monitor the storm and it was determined to issue the Notice to Proceed on August 29, 2023, for TFR Enterprises, Inc. The purchase order is now being brought to the Board for ratification.
The initial purchase order was issued to the incorrect account and on September 20, 2023, there was a request to increase the not to exceed amount of the emergency purchase order. The accounting was corrected and the purchase order was increased to $100,000.00. The first invoice for hauling services from TFR Enterprises, Inc., was in the amount of $60,898.51 and the second invoice for Landfill Tipping fees in the amount of $43,185.25 have been received. These two invoices are for services through the end of September, and there was additional hauling completed the first few weeks of October. A change order was submitted for an additional $15,000 to be added to the purchase order to cover these bills as well as an estimate of remaining fees to be invoiced. The current amount of this purchase order is $115,000.00. Upon receipt of the final invoices, a change order will be processed to add or deduct based on the actual totals of fees for hauling and landfill tipping.
FINANCIAL IMPACT
Funding in the amount of $115,000.00 is encumbered in Account No. 1011-41011-5303401-PTD23, Transportation Trust Fund, TTF-Disaster, Contracted Services, Potential Tropical Depression 23.
LEGAL NOTE
In accordance with P...
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