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Discussion Regarding Reconstruction and Paving of Royal Highlands and Ridge Manor Roads Project (Contract No. 23-C00326/AP)
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BRIEF OVERVIEW
In October 2022, the County solicited bids for a road paving project that combined three Municipal Services Benefit Unit (MSBU) funded roads, specifically: Blackberry Court, Milgate Court, and Warbler Road. The County received only one proposal which was substantially higher than the approved voted budgets. Subsequently, the County Engineer rejected the proposal due to lack of competing bids.
Due to escalating construction costs, these three MSBU projects were consolidated with additional projects into a single bid package to solicit more competitive pricing.
The Reconstruction and Paving of Royal Highlands and Ridge Manor Roads Project (Bid # 23-C00326/AP) includes nine roads, five of which are MSBU-funded (A-E) and four are County-funded (F-I).
MSBU-FUNDED COUNTY-FUNDED
A - Blackberry Court (Ord 2022-07) F - Arbor Street
B - Milgate Court (Ord 2021-25) G - Emerald Drive
C - Warbler Road (Ord 2022-08) H - Glenchester Drive
D - Penn State Road (Ord 2022-22) I - Nodoc Drive
E - Scaup Duck Ave (Ord 2022-22)
Staff updated the construction estimates to current market price when the combined project was released for bid in July 2023. The estimated construction cost at the time was $1,101,931 for the MSBU-funded roads. Three proposals were received by the August 21, 2023, submission deadline, with the lowest bid for MSBU-funded road totaling $1,495,949.
Due to the increased costs, DPW is addressing the two project funding types separately as outlined below.
MSBU-FUNDED (A-E):
The five MSBU-funded projects are eligible for the County's subsidized one-third cost share funding as each Ordinance was created prior to the July 2023 MSBU policy change.
The bids for each MSBU-funded road were evaluated individually against the corresponding...
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