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Lease Agreement With Robert A. Buckner for Office Space for Information Technology Department Located at 18 South Main Street and Associated Budget Amendment
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BRIEF OVERVIEW
The Clerk’s Information Technology (IT) Department requires additional space to accommodate its growing operational needs to ensure efficient service delivery. To address this, the County has identified a suitable location and negotiated a lease agreement for the necessary space.
Staff recommends the Board approve the proposed attached lease agreement to secure the much-needed space for the IT Department, enabling continued support for County operations and technological infrastructure.
FINANCIAL IMPACT
The FY25 budget needed would be $47,250.00. That is calculated starting in March of 2025 through September 30th of 2025, or 7 months at the base rate of $6,750.00 per month ($6,750.00 * 7 = $47,250.00).
The rate changes in March of each year; hence, the FY26 rate would increase because of that and it being a full year. The FY26 total, for the full year, would be $82,421.00, as summarized on the attached PDF.
Funding, in the amount of $47,250.00, for the proposed lease agreement in FY25 will be available with approval of the attached Budget Amendment in:
Fund: 0011 - General Fund, Department: 01701 - Facilities Maintenance, Account: 5304405 - Rental/Lease-Buildings
Fund: 0011 - General Fund, Department: 05981 - Contingencies Reserve, Account: 5909999 - Budg Res/Cash Forward
LEGAL NOTE
The Board has the authority to act on this matter pursuant to Florida Statute, Chapter 125.
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RECOMMENDATION
It is recommended that the Board approve and authorize the Chairman’s signature on the attached lease agreement to secure much-needed space for the IT Department. It is further recommended that the Board approve the attached associated budget amendment.